Administrative Assistant II - Workforce & Community Ed

John A. Logan College; Carterville (IL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

State Universities Retirement System (

Health, vision, and dental Insurance

Life insurance

Paid time off

Paid holidays

Tuition waiver after 6 months

Job summary

John A. Logan College is seeking an Administrative Assistant II for Workforce & Community Education to help ensure efficient operation and a welcoming environment for visitors and students.

The role manages the reception desk and student workers, supporting department staff and using college software. This position requires strong communication and organizational skills, a professional demeanor, and a willingness to learn new technologies.

Qualifications

• Associate’s degree or 1-3 years of office experience required.
• Strong communication and organizational skills.
• Professional demeanor and willingness to learn new technologies.

Responsibilities

• Performs basic receptionist duties (answering phones, greeting visitors, directing calls, etc.)
• Maintains files (electronic and hard copy)
• Maintains confidential information
• Processes requisitions
• Works with budgets
• Attends meetings and prepares minutes
• Interfaces with college-restricted software systems
• Supervises student workers

Skills

Communication

Organization

Professionalism

Computer literacy

Education

Associate's degree

1-3 years office experience

Job description

The Administrative Assistant II for Workforce & Community Education is a key member of the team, ensuring the department operates efficiently and professionally. This position manages the department’s reception desk and student employees, who often serve as the first point of contact for visitors and callers. The Administrative Assistant II provides guidance to student employees and steps in to assist with calls, visitors, or questions as needed, ensuring a welcoming experience.

Success in this role requires excellent communication and organizational skills, professionalism, a positive and team-oriented attitude, strong computer skills, and a willingness to learn new technologies and software.

This position supports the department administratively and through the essential functions and duties listed below.

Required Qualifications

Associate’s degree from an accredited institution or 1-3 years of experience in an office setting

Essential Functions & Position Duties

• Performs basic receptionist duties (answering phones, greeting visitors, directing calls, etc.)
• Maintains files (both electronic and hard copy)
• Maintains confidential and sensitive information
• Processes requisitions
• Works with budgets
• Coordinates and attends meetings as appropriate; prepares and distributes minutes
• Interface with college-restricted software systems
• Supervisory duties (Student Workers)

Non-essential functions of the position

Other duties as assigned. Duties must be performed on the John A. Logan College campus or designated location.

John A. Logan College offers a variety of benefits to employees. These benefits include, but are not limited to:

• State Universities Retirement System (SURS)
• Health, vision, and dental Insurance
• Life insurance
• Paid time off (personal, vacation, and sick)
• Paid holidays
• JALC tuition waiver after 6 months of employment

JALC Mission: “To enrich lives through learning and community engagement.”

John A. Logan College is an equal-opportunity employer. John A. Logan does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status, or unfavorable discharge from military service or any other characteristic protected by law.