Administrative Assistant II - Part Time

First Interstate Properties, Ltd.; Billings (MT); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Paid Time Off

Child Care Assistance Program

Exercise reimbursement

Job summary

First Interstate Bank is seeking an Administrative Assistant II in Billings, MT. The part-time role (30 hours/week) supports senior leaders and their teams with varied administrative tasks, under moderate supervision. The position involves handling documents, scheduling, and coordinating meetings.

The role requires a High School Diploma or GED and 4–6 years of administrative support experience. Proficiency in MS Office and strong organization skills are essential.

Qualifications

• High School Diploma or GED required.
• 4–6 years of administrative support experience preferred.

Responsibilities

• Greets customers and clients to the department in person, over the phone, and via electronic communication.
• Establishes a quality customer experience through a courteous attitude and professional appearance.
• Provides clerical and organizational assistance of department correspondence, handling mail, scanning, and other administrative duties.
• Supports processes and assists in preparation of documents to support business activities.
• Generates documents, coordinates meetings, conferences, presentations, travel arrangements, and performs other routine administrative work.
• Organizes and coordinates department functions as requested.
• Designs, organizes, and maintains central filing system for the department, including records management and retention tracking.
• Orders and maintains supplies.
• Arranges for equipment maintenance.
• Designs, constructs, and edits PowerPoint presentations.
• Processes invoices for payment.
• Provides backup Teller and new account duties as needed.
• Performs other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Prioritization

Communication

Adaptability

Education

High School Diploma or GED

Tools

MS PowerPoint

MS Word

MS Excel

Internet

Job description

This is a Part-Time position scheduled for 30 hours per week, based at our Billings, MT Downtown Tower.

What’s Important To You

We know your career is just one aspect of a meaningful, complex, and demanding life. That’s why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.
• The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

Summary

The Administrative Assistant II provides administrative support for senior-level leaders and their team, department, or group. Working under moderate to minimal supervision, this position assumes administrative responsibility for advanced tasks and projects that may be complex in nature and/or involve department, region, or bank-wide impact. Additional responsibilities are varied and are dependent upon the needs of the leader, team, department, and/or group supported.

Essential Duties And Responsibilities

• Greets customers and clients to the department in person, over the phone, and via electronic communication.
• Establishes a quality customer experience through a courteous attitude and professional appearance.
• Provides clerical and organizational assistance of department correspondence, handling mail, scanning, and other administrative duties.
• Supports processes and assists in preparation of documents to support business activities.
• Generates documents, coordinates meetings, conferences, presentations, travel arrangements, and performs other routine administrative work.
• Organizes and coordinates department functions as requested.
• Designs, organizes, and maintains central filing system for the department, including records management and retention tracking.
• Orders and maintains supplies.
• Arranges for equipment maintenance.
• Designs, constructs, and edits PowerPoint presentations.
• Processes invoices for payment.
• Provides backup Teller and new account duties as needed.
• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills And Abilities

• Excellent interpersonal skills and ability to interface in person and via telephone.
• Ability to work independently and to prioritize projects and responsibilities.
• Ability to be flexible as priorities change and needs arise.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively.
• Ability to partner and collaborate with others.
• Ability to properly prioritize workload and remain adaptable in time-sensitive and pressure situations.
• Advanced computer skills, including Microsoft PowerPoint, Microsoft Word, Microsoft Excel, and the Internet.
• Self-driven and motivated individual who is committed to First Interstate Bank's values.

Education And/Or Experience

• High School Diploma or General Education Degree (GED) required and
• 4-6 years of administrative support experience preferred

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

• Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently
• Lifting - Occasionally (up to 10 lbs)
• Sitting - Frequently
• Overtime - Subject to business need
• Noise Level - Moderate
• Typical Work Hours - M-F (9-3)
• Regular and Predictable Attendance - Required