Administrative Assistant II - Part Time

First Interstate BancSystem; Billings (MT); Presencial; USD 38.000 - 52.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Generous PTO & federal holidays

Child Care Assistance Program

Exercise reimbursement

Descripción de la vacante

First Interstate Bank is seeking an Administrative Assistant II to provide high-level administrative support to senior leaders and their teams. You will handle department correspondence, meetings, travel, and document preparation, while maintaining filing systems and order continuity across the department.

The role requires strong multitasking, attention to detail, and the ability to adapt to shifting priorities in a banking environment.

Formación

• High School Diploma or GED required.
• 4–6 years of administrative support experience preferred.
• Excellent interpersonal and communication skills.
• Advanced computer skills, including PowerPoint, Word, Excel, and the Internet.

Responsabilidades

• Greets customers and clients to the department in person, over the phone, and via electronic communication.
• Establishes a quality customer experience through a courteous attitude and professional appearance.
• Provides clerical and organizational assistance of department correspondence, handling mail, scanning, and other administrative duties.
• Supports processes and assists in preparation of documents to support business activities.
• Generates documents, coordinates meetings, conferences, presentations, travel arrangements, and performs other routine administrative work.
• Organizes and coordinates department functions as requested.
• Designs, organizes, and maintains central filing system for the department, including records management and retention tracking.
• Orders and maintains supplies.
• Arranges for equipment maintenance.
• Designs, constructs, and edits PowerPoint presentations.
• Processes invoices for payment.
• Provides backup Teller and new account duties as needed.

Conocimientos

Interpersonal skills

Independent work

Organizational skills

Attention to detail

Communication

Collaboration

Time management

Self-motivation

Educación

High School Diploma or GED

Herramientas

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Internet

Descripción del empleo

What’s Important to You

We know your career is just one aspect of a meaningful, complex, and demanding life. That’s why we designed our compensation and benefits package to provide employees and their families with as much choice as possible.

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.

The health and happiness of the places we call home matter to us. Learn a little more about what we do for the communities we serve and why we want YOU to be a part of it.

Summary

The Administrative Assistant II provides administrative support for senior-level leaders and their team, department, or group. Working under moderate to minimal supervision, this position assumes administrative responsibility for advanced tasks and projects that may be complex in nature and/or involve department, region, or bank-wide impact. Additional responsibilities are varied and are dependent upon the needs of the leader, team, department, and/or group supported.

Essential Duties and Responsibilities

• Greets customers and clients to the department in person, over the phone, and via electronic communication.
• Establishes a quality customer experience through a courteous attitude and professional appearance.
• Provides clerical and organizational assistance of department correspondence, handling mail, scanning, and other administrative duties.
• Supports processes and assists in preparation of documents to support business activities.
• Generates documents, coordinates meetings, conferences, presentations, travel arrangements, and performs other routine administrative work.
• Organizes and coordinates department functions as requested.
• Designs, organizes, and maintains central filing system for the department, including records management and retention tracking.
• Orders and maintains supplies.
• Arranges for equipment maintenance.
• Designs, constructs, and edits PowerPoint presentations.
• Processes invoices for payment.
• Provides backup Teller and new account duties as needed.
• Performs other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Abilities

• Excellent interpersonal skills and ability to interface in person and via telephone.
• Ability to work independently and to prioritize projects and responsibilities.
• Ability to be flexible as priorities change and needs arise.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively.
• Ability to partner and collaborate with others.
• Ability to properly prioritize workload and remain adaptable in time-sensitive and pressure situations.
• Advanced computer skills, including Microsoft PowerPoint, Microsoft Word, Microsoft Excel, and the Internet.
• Self-driven and motivated individual who is committed to First Interstate Bank's values.

Education and/Or Experience

High School Diploma or General Education Degree (GED) required and 4-6 years of administrative support experience preferred

Physical Demands and Working Environment

The physical demands and work environment are representative of those that must be met or encountered to successfully perform the essential functions of the job. In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

• Dexterity of hands/fingers to operate computer keyboard and mouse - Frequently
• Frequently Lifting - Occasionally (up to 10 lbs)
• Sitting - Frequently
• Overtime - Subject to business needNoise Level - Moderate
• Typical Work Hours - M-F (9-3)
• Regular and Predictable Attendance - Required

Equal Opportunity Employment

First Interstate Bank is an equal opportunity employer committed to a diverse workforce and a barrier-free employment process. Employment is based solely on an individual's merit and qualifications directly related to the position. We do not discriminate on the basis of race, color, religion, national origin, ancestry, pregnancy status, sex, age, marital status, disability, medical condition or any other characteristics protected by law. We make all reasonable accommodations to meet the obligations set forth under the Americans with Disabilities Act (ADA) and state disability laws. In order to ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, and Title I of the Americans with Disabilities Act of 1990, as amended, individuals that require accommodation in the job application process for a posted position may contact us Monday through Friday, 8 am to 5 pm MST at [e-mail]. All applicants must pass pre-employment screenings including a background check.

First Interstate BancSystem participates in E-Verify which will require new employees to verify their identity and employment eligibility through the internet-based system operated by the Social Security Administration (SSA) and the Department of Homeland Security (DHS). E-Verify Notice English or Spanish Right to Work Notice English or Spanish