Administrative Assistant II, MSOE and Program Support

Salem State University; Salem (MA); Hybrid; USD 25,000 - 33,000; Part time

Benefits offered by this job

Benefits

Job summary

Salem State University is seeking an Administrative Assistant II for the McKeown School of Education. The role supports daily school operations, collaborates with the Office Manager and staff, and ensures smooth administrative functions.

The position is part-time, benefits-eligible, and hybrid with some on-campus responsibilities in Salem, MA. The ideal candidate brings at least three years in office management, comfort with university systems, and excellent time management to balance multiple

Qualifications

• At least three years of full-time office management experience with duties such as purchasing, budgeting, records management, or related functions.
• Substitutions: an Associate’s or higher degree may substitute for up to two years of experience; other degrees may substitute for up to one year.
• Experience with university administrative systems and strong time management skills are required.

Skills

Office management

Budgeting

Records management

Grants management

Contract administration

PeopleSoft

CFRS

Fusion

Procard

MS Word

Excel

PowerPoint

Education

Associate’s degree in business administration or related field

Bachelor’s degree preferred

Tools

PeopleSoft

CFRS

Fusion

ProCard

MS Word

Excel

PowerPoint

Job description

Overview

The McKeown School of Education (MSOE) Administrative Assistant II (AAII) supports daily operations of the school. The MSOE administrative assistant works closely with the MSOE Office Manager and collaborates with administrative staff and faculty to ensure that the MSOE functions effectively in fulfilling its mission to provide students with high-quality education.

At Salem State University, every role on campus plays a part in something meaningful. As a proud Hispanic-Serving Institution, we've built a culture that reflects the diversity of the students and communities we serve, and we bring that same spirit to our workplace. You'll find colleagues who are collaborative, students who are motivated and a mission you can stand behind. Whether you're just starting your career or bringing years of experience, Salem State is a place where your contributions count.

Please Note:

This is a part-time, benefitedposition working 19.5 hours per week.

Required Qualifications

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions:
I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.*
II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.*
*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Preferred Qualifications

• A bachelor's degree
• Previous professional experience in a higher education setting
• Strong time management skills and ability to organize, prioritize and complete multiple tasks simultaneously with close attention to detail in order to meet deadlines
• Technical knowledge and the ability to develop and maintain appropriate systems and databases to support office operations are necessary
• Experience using PeopleSoft, CFRS, Fusion and Procard systems and knowledge of current software packages such as MS Word, Access, Excel and PowerPoint

Working Location

This is a hybridpositionin Salem, MA with some on-campus, in-person responsibilities.

Employment is contingent upon a completed background and CORI check satisfactory to the university.

This position is not eligible for H1B visa sponsorship.

EEO Statement

The university considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

ADA Statement

Salem State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employees with disabilities. Foraccommodation information or requests please email [e-mail].