Administrative Assistant

Carolinas Medical Center; Milwaukee (WI); On-site; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Educational assistance

Job summary

A 40-hour-per-week administrative support role at Aurora Sinai Medical Center - Administration within Advocate Health in Milwaukee is seeking an experienced administrative professional. The position supports calendars, meetings, travel and document preparation with strong emphasis on confidentiality and organizational skills.

Responsibilities include preparing agendas, handling correspondence, and generating reports, while maintaining filing systems and assisting with special projects.

Qualifications

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create simple to complex documents, reports, graphs/charts, and presentations.
• Strong organizational ability and attention to detail.

Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including agenda preparation, site selection, and document development.
• Answers, screens, and initiates calls; greets visitors and provides information.
• Resolves problems and prioritizes needs using policies and procedures.
• Performs complex word processing and document creation with minimal guidance.
• Compiles reports, graphics, and statistical data; creates reports and displays data as needed.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail; initiates return correspondence.
• Conducts independent research and complex analyses to support administrative needs.
• Operates and maintains office equipment; may order supplies.
• Coordinates administrative details of special projects.
• Acts as a resource and provides training to other administrative staff.

Skills

Time management

Confidentiality

Problem solving

Communication

Microsoft Office

Documentation and reporting

Attention to detail

Education

High School Graduate

Tools

Microsoft Office

Job description

Department: 10010 Aurora Sinai Medical Center - Administration

Status: Full time

Benefits Eligible: Yes

Hou rs Per Week: 40

Schedule Details/Additional Information: M-F 8-5p

Pay Range: $26.55 - $39.85

Major Responsibilities

• Schedules and prioritizes calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes all aspects of meetings and events, including (but not limited to) agenda preparation, site selection, and document development.
• Answers, screens, and initiates calls. Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems and prioritizes needs using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
• Conducts independent research and complex analyses, summarizing information to support administrative needs.
• Operates and maintains office equipment; may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource, providing training to other administrative staff.

Education Required: High School Graduate

Licensure, Registration, and/or Certification Required: None Required

Experience Required: Typically requires 3 years of administrative support experience

Knowledge / Skills / Abilities Required

Advanced time management and prioritization.

High degree of confidentiality.

Initiative and independent problem-solving.

Strong written and verbal communication skills. Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.

Proficiency in Microsoft Office (Excel, PowerPoint, Word).

Ability to create simple to complex documents, reports, graphs/charts, and presentations.

Strong organizational ability and attention to detail.

Physical Requirements and Working Conditions

Normal office environment; occasional lifting up to 20 lbs.

Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You

• Compensation
• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance
• Benefits and more
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program
• Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and of