Administrative Assistant II – FS/Payroll

WCA: Wisconsin Counties Association; Kentucky; On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Wisconsin Retirement System

457 deferred compensation plan

Vacation and sick time

Holiday pay

Flexible Spending Account

Life insurance

Short/Long term disability

Wellness program

Public Student Loan Forgiveness (PSLF)

Wage: $21.39 to $24.19/hr

Job summary

Wood County Human Services Department is seeking an Administrative Assistant to enter and maintain confidential client information in electronic records systems. You will work with the courts, lawyers, and staff to type, e-file and distribute petitions and court reports while supporting payroll processing.

Responsibilities include data entry into eWiSACWIS, HIPAA-compliant handling of documents, notary duties, and coordination with case managers, social workers, and clinicians to meet statutory

Qualifications

• High school diploma required; an Associate’s degree or higher in related fields is preferred.
• Typing speed 45 wpm with accurate data entry and transcription ability.
• Experience with payroll processing and court document handling is a plus.

Responsibilities

• Process bi-weekly payroll for the department.
• Review mileage reimbursement requests and reconcile payments.
• Cover shifts at the River Block reception desk.
• Prepare and distribute confidential court documents following privacy policies.

Skills

Typing 45 wpm

Payroll processing

Notary Public

HIPAA compliance

Data entry

Education

High school diploma

Associate’s Degree in Human Services/Business/Administrative Assistant

Tools

eWiSACWIS

Wisconsin Circuit Court Access

Microsoft Office

Job description

Who We Are

The Wood County Human Services Department has great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments.

Application Deadline

2026-09-14

Job Type

County

Job Description

36 hours per week.

Who We Are

The Wood County Human Services Department has great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments.

What We Offer

In addition to who we are, Wood County team members are offered competitive salaries, flexible schedules, and an excellent benefits, including:

• – Health Insurance
• – Dental Insurance
• – Vision Insurance
• – Wisconsin Retirement System
• – 457 deferred compensation plan
• – Vacation and Sick Time, start accruing on your first day!
• – Holiday Pay
• – Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
• – Life Insurance
• – Short/Long Term Disability
• – Wellness Program
• – Public Student Loan Forgiveness (PSLF) Program
• Wage: $21.39 to $24.19/hr

Current Opportunity To Join Our Team

The Wood County Human Services Department, has an opening for an Administrative Assistant position. The primary responsibilities are set forth below. The work is performed under the immediate direction of the Support Services Manager with additional oversight.

GENERAL FUNCTION

The purpose of this position is to enter and maintain confidential client information in electronic records systems. Work with the courts (Judge’s and District Attorney’s Office), and Family Service staff to type, E-file and distribute petitions, court orders and court reports as needed. Responsible for reviewing and processing the bi-weekly payroll for Human Services and provide administrative support for various Human Services programs and staff.

Responsibilities

ESSENTIAL FUNCTIONS

• Review and process the bi-weekly payroll for the Human Services Department’s Community programs staff.
• Review mileage reimbursement requests and reconcile to ensure accurate payment.
• Cover designated shifts at the River Block reception desk.
• Prepare and distribute confidential court documents (such as petitions/notices /summons/forms/records, etc.) to all parties involved, including court officials, law enforcement, clients, attorneys, or other Human Services workers while following privacy policies, HIPAA regulations, State statutes, timelines and county policies.
• File documents online using the Wisconsin Circuit Court e-Filing website.
• Enter data, scan and upload documents into the Statewide Automated Child Welfare Information System (eWiSACWIS) regarding legal court paperwork and casework.
• Work with case managers, social workers, clinicians, and therapists to accurately enter confidential client-related information within County and State-regulated timelines and statutes. The majority of the documentation will be electronic but often includes hand-written documentation and audio files of court documentation, case notes, diagnoses, treatment plans, progress notes, voicemail and other protected health information.
• Work with other administrative staff to sort, file, and deliver mail within the building and with other County departments.
• Maintain Notary Public status and perform duties of Notary for agency. Complete Notary training when due, every 4 years.
• Obtain, interpret, and process background checks received internally and externally (adoption agencies or another county or state) by using the Wisconsin Department of Corrections and Sex Offender Registry, Statewide Database and Wisconsin Circuit Court Access.
• Responsible to know and practice the Safety policies of the County. Perform all job tasks in a safe and prescribed manner.
• Must be familiar with and exemplify the Wood County Core Values and serve with courtesy and respect in accordance with the Wood County Code of Conduct.

OTHER JOB DUTIES

• Investigate the locations and contact information of newspapers to publish notice of hearings within State regulated timelines
• Prepare, efile, and send Permanency Plans, hearings and notices.
• Act as backup to monitor the Drop-In Center clients and activities; update staff as needed if there are health or safety concerns. Provide a positive presentation encouraging consumers to use the Drop-In, promote positive interactions with others.
• When assigned, serve as back up for other administrative staff
• Other duties may be assigned.

Experience, Training, Qualifications

High school diploma or equivalent, supplemented by an Associate’s Degree in Human Service related fields, Business, Administrative Assistant, or equivalent education and work experience required. Typing skills of 45 w.p.m. and prior experience with transcription or dictation a plus. Ability to accurately operate a computer and software and other equipment as specified, and to learn any upgrades and changes which may occur. Basic everyday living skills are needed, as is the ability to understand and follow oral and written directions. Reading and writing, adding and subtracting skills are necessary to communicate orally and in writing. Ability to work independently with minimal supervision, prioritize tasks, work efficiently, remain flexible under pressure and meet time constraints. Maintain confidentiality, critical. Demonstrated ability to work effectively with co-workers, congenial with clients and the general public.

Basic office equipment used: computer multi-function printer, headphones/earbuds, calculator, scanner, video-conferencing equipment and multi-line telephone.

AA/EEO

https://careers.woodcountywi.gov/