Administrative Assistant II - FLRAA

S3, Inc.; Alabama; Hybrid; USD 42,000 - 56,000; Full time

Job summary

S3, Inc. is recruiting for an Entry-Level Administrative Assistant to support the FLRAA MV-75 Cheyenne II project at Redstone Arsenal, AL. The role focuses on foundational administrative tasks, document routing, and compliance with military facility guidelines in a defense environment.

The position requires organizational skills, proficiency with Microsoft Office, and U.S. citizenship with the ability to obtain a DoW Secret clearance.

Qualifications

• High School Diploma with two years of experience.
• Bachelor’s degree in Administration preferred.
• Basic proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• U.S. citizen with the ability to maintain a D.O.W. Secret Security Clearance.
• Strong organizational skills, clear verbal communication, dependability, and discretion with sensitive data.

Responsibilities

• Providing administrative, programmatic, and operational support, including but not limited to, providing regular administrative, knowledge management, and staff support.
• Coordinating and integrating Business Management functions across the directorate.
• Developing and consolidating information and data to build briefings for internal and external reviews.
• Reviewing and submitting documents into automated coordination and processing systems for action(s); tracking SACO taskers to ensure closure.
• Reviewing and submitting Business Management documents in electronic document and routing systems for coordination and approvals.
• Managing the in-processing and out-processing of Business Management personnel.
• Serve as the BMD new employee coordinator with responsibilities to initiate and monitor actions required to onboard personnel using HBR and ATLAs systems.
• Coordinating with Knowledge Management on SharePoint and Teams for proper document management and storage.
• Serve as the BMD Travel Coordinator with responsibilities for Defense Travel System management.

Skills

Strong organizational skills

Clear verbal communication

Discretion with sensitive data

Team collaboration

Education

High School Diploma with two years experience

Bachelor’s degree in Administration preferred

Tools

Microsoft Office Suite

Job description

S3, Inc. is a rapidly diversifying business, approaching 1000 employees, founded in 1991, and headquartered in Huntsville, AL. S3, Inc. provides technical, programmatic, logistics, maintenance, and training services to space, missile and aviation organizations, other Government agencies, Partner Nation militaries, and DoW requirements, at CONUS and OCONUS sites co-located with customer requirements. With a staff that is 80% veterans, the company operates under an ISO 9001/AS9100 certified Quality Management System.

S3’s Agile Engineering Division (AED) supports PAE/PMO technical services for offensive and defensive fires and for PAE Aviation and PMO's.

S3, Inc. has wholly owned subsidiaries that expand the customer base and increase our annual growth rate: KBFS – provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to government and commercial requirements IAW multiple FAA certifications; S3I – provides OCONUS FMS technical services, maintenance, and aviation platform training; and GLSS – provides SCA/CBA contract aviation maintenance.

S3 Inc. and its subsidiaries are recruiting to expand and augment staff for contract growth. We are proud to offer above-industry-standard benefits and encourage our team members to build fulfilling careers with our mission-focused leadership.

S3 Inc. has an opening for an Administrative Assistant to support the Future Long-Range Assault Aircraft (FLRAA) / MV-75 Cheyenne II at Redstone Arsenal, AL.

This position is contingent on award of contract.

The Future Long Range Assault Aircraft Project Office (FLRAA PO) is responsible for Development, Production & Fielding the Army’s MV-75 Cheyenne II. The FLRAA manages multiple phases of acquisition, development, production, modification, recapitalization, sustainment, and foreign military sales for the MV-75 Cheyenne.

Description

The Entry-Level Administrative Assistant provides foundational administrative, clerical, and logistical support to the FLRAA Project Office. This role ensures efficient day-to-day office operations by managing schedules, handling documentation, routing correspondence, and welcoming visitors in compliance with military and defense facility guidelines.

RESPONSIBILITIES

• Providing administrative, programmatic, and operational support, including but not limited to, providing regular administrative, knowledge management, and staff support.

• Coordinating and integrating Business Management (i.e., financial management, cost, and acquisition) functions across the directorate.

• Developing and consolidating information and data to build briefings for internal and external reviews.

• Reviewing and submitting of various documents into automated coordination and processing systems for action(s); coordination and tracking of PAE Staff Action Control Office (SACO) taskers to ensure closure.

• Reviewing and submitting Business Management documents in electronic document and routing systems for coordination and approvals.

• Managing the in-processing and out-processing of Business Management personnel.

• Serve as the BMD new employee coordinator with responsibilities to initiate and monitors actions required to request and on-board personnel using Hiring Board Request, (HBR) system and Access and Support Site Information (ATLAs) system.

• Coordinating with Knowledge Management activities on SharePoint and Microsoft Teams for proper document management and storage.

• Serve as the BMD Travel Coordinator with responsibilities for Defense Travel System management for the directorate.

QUALIFICATIONS

• High School Diploma with two (2) years of experience. Bachelor’s degree in Administration preferred.

• Basic proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).

• Must be a U.S. citizen with the ability to maintain a D.O.W. Secret Security Clearance.

• Strong organizational skills, clear verbal communication, high dependability, and discretion with sensitive data.

PREFERRED QUALIFICATIONS

• Prior experience working in a professional office environment or government contracting setting.

• Familiarity with military protocol, acronyms, or the Defense Travel System (DTS).

• Experience handling sensitive or proprietary documentation.

Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

COMPANY: S3,INC