Administrative Assistant II, Field Experience Coordinator

Bridgewater Bagel & Coffee; Bridgewater (MA); Hybrid; USD 62,000 - 65,000; Full time

Job summary

Bridgewater State University seeks an Administrative Assistant II, Field Experience Coordinator to manage teacher candidate practicum placements across 50+ districts, ensuring alignment with DESE requirements.

The role supports regulatory reporting to BSU, MA DESE, and US DOE, with collaboration across CEHS staff and partner schools. Hybrid on-campus scheduling is possible; AFSCME unit position.

Qualifications

• Three years of full-time office experience or equivalent with duties such as purchasing, budgeting, or records management.
• Bachelor’s degree in education or related field preferred; substitutions allowed for related experience as described.
• Ability to communicate clearly, both orally and in writing, and to write concisely.

Responsibilities

• Maintain and update electronic applications for the Professional Education Program and field experiences.
• Coordinate practicum orientations for teacher candidates, supervisors, and liaisons.
• Coordinate MA Mandated Reporter information sessions for teacher candidates.
• Assist with data collection for Title II and MA DESE reports.
• Oversee student teacher registration, CORI/SAFIS processes, and field placement documentation.

Skills

Office management

Oral communication

Written communication

Supervision

Education

Bachelor’s degree in education or related field

Associate’s degree in business administration (or related) as substitution

Tools

BANNER

Degree Works

ELAR

EDWIN Analytics

Qualtrics

Job description

Administrative Assistant II, Field Experience Coordinator

Please see Special Instructions for more details.

Please note the following information is required to complete your application for this position:

• A minimum of one (1) employment history entry.
• A minimum of three (3) professional reference entries.

Optional:

• Resume/CV
• Cover Letter

Position Information

Title

Title Administrative Assistant II, Field Experience Coordinator

Department Summary

Founded by Horace Mann in 1840 as the first permanently sited teacher education program in the country, Bridgewater State University has always been a central contributor to educator preparation. The College of Education & Health Professions extends this tradition by offering undergraduate and graduate courses designed for students who aspire to be leaders in the education and human services fields. Our programs foster lifelong learning and prepare graduates to excel in a diverse and ever-changing world.

BSU received a commendation from the Massachusetts Department of Elementary and Secondary Education in recognition of our outstanding partnerships with our network of professional development schools in Gateway cities surrounding BSU.

Our commitment to diversity, equity, and inclusion is reflected in our institutional values, which ensure that all students are supported and succeed.

Position Summary

This position is central to the MA Department of Elementary and Secondary Education ( DESE ) regulatory compliance and educator preparation practicum placement for the BSU College of Education and Health Sciences. The Administrative Assistant II, Field Experience Coordinator will place ~ 330 teacher candidates in over 50 school districts and agencies for their licensing practicum each academic year and will work directly with teacher candidates and faculty supervisors in terms of candidate practicum performance. The Field Experience Coordinator facilitates the practicum placement process from student application and review for eligibility to working with PDS network and partner schools and agencies to establish full and half semester practicum placements in compliance with DESE program approval field-based experience regulations.The Field Experience Coordinator will communicate with CEHS faculty and staff and PreK-12 district partners to ensure field experiences meet MA DESE licensure requirements and they are responsible for reporting functions relating to BSU educator licensure programs, US DOE , and MA DESE program approval.

Supervision Received: Staff Associate, Educator Licensure Officer

Supervision Exercised: Student employees

(Full-time, AFSCME position)

Tour of Duty: Monday – Friday, 8:15-4:30 PM (with Saturday and Sunday as days off).

(Subject to Change)

This position is located on campus in Bridgewater, MA and may be eligible for a hybrid schedule in accordance with BSU remote work policy.

This is a non-essential position.

This is an AFSCME unit position and is subject to the terms of that union agreement.

We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

Work closely with the Registrar’s Office to oversee student teacher registration process and communicate requirements to teacher candidates. Facilitate teacher candidate criminal offender record inquiries ( CORI ) and SAFIS fingerprinting process for field placement sites.

Work cooperatively and collegially with students, program faculty, practicum liaisons, CEHS staff, and PreK-12 schools to organize and implement procedures for candidate field placement, practicum assessment, and documentation.

• Maintain and update electronic applications for the Professional Education Program, teacher candidate practicum, and program completer survey.
• Work with Licensure Officer to design and moderate spring and fall semester practicum orientation for teacher candidates, program supervisors, and practicum liaisons.
• Coordinate MA Mandated Reporter information sessions for teacher candidates.
• Assist with the development of institutional self-study reports relating to field placement including, but not limited to, reports requested by the Board of Higher Education, AACTE , USDOE and MA DESE .
• Assist with the collection of data for the compilation of the annual Title II federal report, AACTE PEDs and the annual MA DOE institutional reports ( SAR ).
• In collaboration with the Educator Licensure Officer will review and coordinate the revision of electronic handbooks, applications, forms and other supporting documents for teacher candidates, program supervisors, and supervising practitioners.
• Maintain, review, and update the CEHS SharePoint Licensure and Field Experiences webpages.
• Serve as first contact with at risk students, collaborating with Educator Licensure Officer, associate dean and professional program staff.
• Maintain established PreK-12 partnerships and cultivate new partnerships for practicum placement.

Required Qualifications

• Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, or (B) any equivalent combination of the required experience and the substitutions listed below:

I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.

II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.

• Ability to communicate effectively in oral expression.
• Ability to prepare and use charts, graphs, and tables.
• Knowledge of the types and uses of general office equipment.
• Ability to deal tactfully with others.
• Ability to exercise sound judgment.
• Knowledge of the principles, practices and techniques of supervision.
• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities.
• Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations.
• Ability to follow written and oral instructions.
• Ability to gather information through questioning individuals and by examining records and documents.
• Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
• Ability to assemble items of information in accordance with established procedures.
• Ability to determine proper format and procedure for assembling items of information.
• Ability to maintain accurate records.
• Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds.

State Job Specifications are available in the Human Resources Office and/or the department web page: https://jobs.bridgew.edu/

Preferred Qualifications

• Maintain a high level of professionalism and cooperation while working as part of the educator preparation team.
• Bachelor’s degree or higher in education or related field.
• Field specific knowledge of:
• MA DESE Licensure regulations and requirements.
• MA DESE reporting and data collection platforms: Educator Licensure and Renewal ( ELAR ), Early ID, EDWIN Analytics, and Candidate Assessment of Performance ( CAP ).
• BANNER , Degree Works
• Pearson’s Education Reporting system for MA Tests of Educator Licensure ( MTEL ) and MA Performance Assessment for Leaders ( PAL )
• Qualtrics
• Fieldwork placement experience in a school district or in a higher education environment.
• Experience as a supervising practitioner or higher education practicum supervision, placement experience.

Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.

This position is not eligible for H-1B sponsorship.

Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.

Position Type

Position Type AFSCME Classified

Salary Range

Salary Range $2,405.69 Bi-Weekly (Grade 17, Step 1)

Posting Number

Posting Number S01357P

Open Date

Open Date 09/25/2026

Close Date

Close Date 10/11/2026

Open Until Filled No

Special Instructions to Applicants

Please note the following information is required to complete your application for this position:

• A minimum of one (1) employment history entry.
• A minimum of three (3) professional reference entries.

Optional:

• Resume/CV
• Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you currently a member of a collective bargaining unit that governs employment at Massachusetts State Universities?
  • AFSCME
  • APA
  • MSCA
  • Other

Bridgewater State University is an equal opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.