Administrative Assistant II — Executive & Faculty Support

University of Wisconsin; Madison (WI); Hybrid; USD 33,000 - 37,000; Full time

Benefits offered by this job

Generous vacation

Holidays and sick leave

Retirement benefits

Job summary

The University of Wisconsin–Madison's School of Medicine and Public Health, Department of Medicine, Division of Endocrinology, Diabetes and Metabolism seeks an Administrative Assistant II to coordinate complex schedules and support faculty and staff. This role emphasizes detail, organization, and professional communication to enable teaching, research, service, and clinical duties.

Responsibilities include logistics for meetings, travel, and purchasing; record-keeping; handling inquiries; and

Qualifications

• At least 1 year of administrative support experience.
• Professional level and highly efficient use of Microsoft Office suite.
• At least one year of relevant healthcare setting experience (preferred).
• Experience with travel arrangements and travel reimbursements.
• Experience managing calendars and scheduling complex meetings.
• Experience using virtual conference tools (WebEx, Zoom, Microsoft Teams, etc).

Responsibilities

• Schedules logistics for meetings, conferences, travel, and unit operations.
• Maintains methods and systems for electronic/physical records per policies.
• Transfers communications to appropriate parties under general supervision.
• Collects and prepares various materials from established sources using technology.
• Performs tasks including agendas, minutes, word processing, calendaring, and purchasing.
• Serves as first point of contact for inquiries and routes to appropriate entities.

Skills

Attention to detail

Independent work

Time management

Verbal communication

Written communication

Organizational skills

Interpersonal skills

Education

HS Diploma

Tools

Microsoft Office

MS Excel

MS Outlook

WebEx

Zoom

Microsoft Teams

Job description

The University of Wisconsin–Madison's School of Medicine and Public Health, Department of Medicine, Division of Endocrinology, Diabetes and Metabolism seeks an Administrative Assistant II to coordinate complex schedules and support faculty and staff. This role emphasizes detail, organization, and professional communication to enable teaching, research, service, and clinical duties.

Responsibilities include logistics for meetings, travel, and purchasing; record-keeping; handling inquiries; and