Administrative Assistant II Development

Skirball Cultural Center; Los Angeles (CA); On-site; USD 30,307 - 33,062; Full time

Job summary

The Skirball Cultural Center is seeking an Administrative Assistant II for Development and Membership. You will support the Associate Director, manage donor records in Altru/FileMaker Pro, handle memberships, and coordinate communications and events.

This role emphasizes attention to detail and service to donors and staff. This on-site position requires 3+ years of administrative experience in a nonprofit setting, strong IT skills, and a collaborative, mission-driven approach to support

Qualifications

• 3+ years of administrative experience in a nonprofit or development setting
• Undergraduate degree in English, communications, fundraising, or related field
• Proficiency with Office 365, Altru or similar donor database, FileMaker Pro, and Zoom
• Strong organizational and multitasking abilities
• Excellent editing and data-entry skills
• Collaborative, professional, and mission-driven
• Commitment to Skirball's mission to welcome the stranger and build a just society

Responsibilities

• Report to the Associate Director of Development and assist in all areas, as requested
• Organize and maintain computer and hard-copy files; maintain department records
• Maintain various Excel department charts and donor lists
• Manage the donor database (Altru/FileMaker Pro) and process donations
• Assist with donor communications, events, and program support
• Coordinate meetings and prepare rooms; manage invoices and reporting
• Provide donor stewardship by phone, email, and in person; support memberships and mailings

Skills

Administrative support

Attention to detail

Multitasking

Interpersonal skills

Education

Bachelor's degree in English, communications, fundraising, or related field

Tools

Office 365

Altru

FileMaker Pro

Zoom

Job description

Overview

Administrative Assistant II, Development and Membership

The Skirball Cultural Center seeks an enthusiastic and detail-oriented professional to serve as Administrative Assistant for Development and Membership. Reporting directly to the Associate Director of Development, this position is responsible for providing clerical and administrative office support to the Development Department. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball's member and donor base. This is a growing department with opportunities for the right candidate to expand their role and deepen their impact over time.

Pay Range: $22 - $24 per hour

Responsibilities

• Administrative
  • Report to the Associate Director of Development and assist in all areas, as requested
  • Organize and maintain computer and hard copy files
  • Maintain various Excel department charts
  • Answer telephones and monitor the Development email inbox
  • Administer written correspondence and its dissemination
  • Schedule, arrange, and prepare rooms for meetings
  • Coordinate and track department invoices for payment
  • Attend meetings, take and distribute notes, and assist with organization
  • Manage the donor database in Altru: create and maintain donor and prospect profiles; process checks, cash, and credit card donations; process memberships, invoices, receipts, tributes, and thank-you letters to donors; sustain data hygiene; prepare and manage various activity reports and queries; maintain and generate mailing lists in Altru and FileMaker Pro for mailings and special events
• Development
  • Serve as a knowledgeable representative of the Skirball Cultural Center's mission and history
  • Support planning and execution of major donor events, cultivation experiences, and public-facing programs
  • Support donor communications across the department, including lift notes, acknowledgement letters, and other written correspondence in coordination with the President's Office
  • Provide excellent service to donors and key partners via phone, email, and in person
  • Coordinate and assist with hosting on-site events
  • Coordinate external mailings and communications
  • Conduct prospective donor research
  • Work closely with the President's Office staff on donor-related projects and reports
  • Assist the Membership Manager on an as-needed basis
  • Assist Communications on an as-needed basis
  • Oversee volunteers on special projects

Qualifications, Experience, and Attributes

• 3+ years of successful experience as an administrative assistant or coordinator in a similar role; experience working in a development department for a nonprofit preferred
• Undergraduate degree in English, communications, fundraising, or a similar field, and/or equivalent experience
• Excellent proficiency with IT tools including Office 365 applications, Altru or equivalent donor database software, FileMaker Pro, and Zoom; strong ability to conduct computer research and navigate online directories and databases
• Strong organizational skills and the ability to multitask
• Excellent editing and data entry skills
• Collaborative, thoughtful, and professional with a genuine interest in the work
• Demonstrated commitment to the Skirball's mission to welcome the stranger and help build a more just society