Marketing & Development Assistant

Jobtailor; Virginia (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking an organized administrative assistant to support Development and Marketing year-round in a theater environment. You will process donor acknowledgments, manage records, and assist with content creation and social media activities.

You will coordinate events, calendar planning, and reporting, while collaborating with photographers, publicists, and front-of-house teams. The role emphasizes strong communication, discretion with confidential information, and the ability to handle

Qualifications

• Highly organized with excellent attention to detail and ability to manage multiple projects.
• Superior written and verbal communication skills are required.
• Self-starter who researches questions and comes prepared with recommendations.
• Two or more years' administrative experience are required.
• Strong interpersonal skills and ability to work with diverse stakeholders.
• Experience with social media management is a plus.

Responsibilities

• Provide administrative support to Development and Marketing Departments throughout the year.
• Process contributions and donor acknowledgement letters.
• Conduct and oversee social media activities for the theater.
• Assist with content capture and editing.
• Support copywriting and organization of development and marketing materials.
• Maintain donor and patron records and calendars.
• Coordinate photography, video capture, and press interviews.
• Assist with patron ticket booking and event attendance tracking.
• Assist with prospect research and donor screening projects.
• Assist with expense tracking, revenue reporting, and analysis.
• Attend Board meetings and assist with board communications.
• Support box office and front of house during summer festival.

Skills

Highly organized

Superior written and verbal comms

Self-starter

Administrative experience

Strong interpersonal skills

Social media management

Tools

Canva

Google Suite

Microsoft Office

Database/CRM experience

Job description

• Provide administrative support to Development and Marketing Departments throughout the year
• Process all contributions and donor acknowledgement letters
• Conduct and oversee social media activities for the theater
• Assist with content capture and editing
• Support copywriting and organization of development and marketing communication materials
• Maintain accurate donor and patron records
• Maintain solicitation and communication calendars
• Coordinate photography, video capture, and press interviews with the Photographer and Publicist
• Assist with patron ticket booking and tracking special event attendance
• Assist with prospect research, DonorSearch screening projects, and maintaining prospect files
• Assist with expense tracking, revenue reporting, and analysis
• Attend and assist at Board meetings and with Board communication
• Attend and assist at special events and cultivation events
• Support box office and front of house teams during the summer festival

Requirements

• Highly organized with excellent attention to detail and ability to manage multiple projects simultaneously
• Superior written and verbal communication skills
• Self-starter who researches questions, tracks down answers, and comes prepared with recommendations
• Two or more years' administrative experience
• Marketing and/or fundraising experience is a plus, but not required
• Experience editing video is a plus, but not required
• Ability to handle confidential information with discretion and integrity
• Strong computer skills
• Proficiency in Canva, Microsoft Office, and Google Suite
• Database/CRM experience is a plus
• Strong interpersonal skills and ability to build effective working relationships with diverse stakeholders
• Knowledge and experience in social media management
• Passion for the arts' and theater's role in the community
• Ability to lift up to 30 lbs
• Must be able to work onsite at least once a week August-May and full-time in June and July

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing multiple projects, alongside proficiency in communication and collaboration with diverse stakeholders. Capable of supporting marketing and development efforts through effective content creation, social media management, and administrative support.

Highest-signal resume keywords

• Administrative Support
• Social Media Management
• Content Creation
• Database/CRM Experience
• Proficiency in Microsoft Office

ATS Optimization Keywords

Hard Skills

• Content Editing
• Expense Tracking
• Revenue Reporting
• Video Editing
• Donor Acknowledgement Processing

Soft Skills

• Excellent Attention to Detail
• Strong Interpersonal Skills
• Superior Written Communication
• Self-Starter
• Ability to Handle Confidential Information

Industry Keywords

• Fundraising
• Marketing
• Theater
• Patron Management
• Event Coordination

Tools & Technologies

• Canva
• Google Suite
• Microsoft Office