Administrative Assistant II - Communications

Del Valle Independent School District; Del Valle (CA); Presencial; USD 29.000 - 41.000; Jornada completa

Descripción de la vacante

Del Valle Independent School District is seeking an Administrative Assistant II in Communications to ensure the smooth operation of the central administration office and provide clerical services for the Chief/Director of Communications. The role requires a high school diploma, background check, and strong communication and organizational skills.

Three years of related experience and bilingual ability are preferred.

Formación

• High school diploma or GED; required by the Texas Education Agency.
• Fingerprinting background check required; non-refundable fee (~$50) paid by employee.
• Ability to communicate effectively with diverse groups; operate multi-line phone; English literacy.
• Knowledge of basic accounting, 10-key data entry, and filing practices.
• Demonstrated proficiency in general office management and procedures.
• Three years of work-related experience; bilingual preferred.

Responsabilidades

• Receive and direct incoming calls; route messages to staff.
• Greet visitors with professionalism; respond to inquiries per district policies.
• Maintain visitor log; issue visitor passes.
• Respond to emergency calls and notify appropriate parties.
• Prepare and file reports, records, and other documents as required.
• Follow district safety protocols and emergency procedures.
• Maintain payroll information including attendance and time sheets.
• Provide clerical assistance as needed.

Conocimientos

Effective communication

Multi-line phone

English proficiency

Reading/comprehension

Public relations

Office management

Basic accounting

10-key data entry

Interpersonal skills

Educación

High school diploma or GED

Descripción del empleo

Del Valle Independent School District Central Administration - Communications and Community Relations - Del Valle, Texas Open in Google Maps

Administrative Assistant II - Communications

Del Valle Independent School District Central Administration - Communications and Community Relations - Del Valle, Texas Open in Google Maps

This job is also posted in Del Valle Independent School District

Job Details

Job ID: 5948445
Application Deadline: Posted until filled
Posted: Oct 02, 2026 5:0 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose

Ensure the efficient operation of the central administration office and provide clerical services for the Chief of Communications and Director of Communications.

Minimum Qualifications Education/Certification

• High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)
• Candidates must have a satisfactory outcome of a fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Knowledge/Skills

• Ability to communicate effectively with diverse groups of individuals in a professional manner
• Ability to operate multi-line phone system
• Ability to speak, read, and understand English
• Ability to read and comprehend verbal and written instructions
• Ability to effectively present information in one-on-one situations
• Ability to perform a variety of tasks often changing assignment on short notice
• Knowledge of basic accounting principles, 10-key numerical data entry, and filing practices
• Effective public relations, organization, communication, and interpersonal skills
• Demonstrated proficiency in general office management and procedures

Experience

• Three (3) years of work-related experience, knowledge of routine office procedures to include customer service, telephone etiquette, efficient and effective recordkeeping procedures, new staff training, and presentation development.
• Bilingual preferred.

Major Responsibilities and Duties

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Professionalism

The Educators' Code of Ethics is set forth in the Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope; Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Organization Management

The Administrative Assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Maintain visitor log and issue visitor passes.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties.
• Provide clerical assistance as needed.
• Compile, maintain, and file all reports, records, and other documents as required.
• Follow district safety protocols and emergency procedures.
• Maintains payroll information including attendance reporting, absence reports, time sheets etc.

Communication and Community Relations

The Administrative Assistant promotes a positive tone for school or community relations through activities such as the following:

• Receives incoming calls, answers questions, takes messages and routes to appropriate staff.
• Greets visitors with professionalism and courtesy.
• Assists students, staff, teachers, office visitors, and parents as needed.

Professional Growth and Development

Participate in all the departments assigned professional development.

Qualities of an Effective Administrative Assistant

The Administrative Assistant exhibits qualities such as the following:

• Daily attendance and punctuality at work are essential functions of the job.
• Keeps informed of and comply with state, district, and school regulations, including daily attendance, punctuality and confidentiality.
• Uses effective communication skills with students, parents and District personnel.

Supervisory Responsibilities

• None

Equipment

Office equipment and tools: calculator, computer, scanner, printer, copier, multiline telephone, and other equipment applicable to position.

Working ConditionsMental Demands/Physical Demands/Environmental Factors

• Work irregular and extended work hours.
• Works with frequent interruptions/deadlines and maintains emotional control under stress.
• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination vibration.
• Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.), work outside, work around moving objects or vehicles, work on uneven surfaces.
• Occasional lifting and carrying, pushing and pulling, 10-35 pounds sporadically.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Position Type: Full-Time
Salary: $21.21 to $29.60 Hourly
Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required