Administrative Assistant II: Calendar, Reports & Travel Support

Daikin Comfort; Lake Oswego (OR); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Benefits on day one

Training programs

Growth opportunities

Global company backing by Daikin

Job summary

AirReps, a division of Daikin Comfort Technologies North America, is seeking an Administrative Assistant 2 in Lake Oswego, OR. The role provides support for the assigned department, managing calendar, meetings, travel, correspondence, and budget; develops presentations and reports; ensures work aligns with business objectives.

Candidates should have 3+ years in administrative roles and 2–4 years in customer service.

Qualifications

• 2–4 years in a customer service-related role.
• 3+ years in an administrative role.

Responsibilities

• Provide varied complex and confidential administrative assistance.
• Manage contact lists including phone and email.
• Organize and maintain general and confidential files.
• Create, update, and maintain electronic and hard copy documents/files.
• Process invoices, A/P vouchers and expenses reports.
• Prepare documents, filing and other general office duties as required.
• Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail.
• Read and analyze memos, submissions, and reports to determine their significance and plan their distribution.
• Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings.
• Organize own work, set priorities, and meet critical deadlines.
• Generate, analyze, and deliver various reports as required.
• Assist with travel arrangements as needed.
• Order and maintain supplies including office supplies, business cards, etc.

Skills

Customer service

Relationship building

Time management

Multitasking

Attention to detail

Problem solving

Professionalism

Education

High School diploma

Advanced education preferred

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Database applications

Job description

AirReps, a division of Daikin Comfort Technologies North America, is seeking an Administrative Assistant 2 in Lake Oswego, OR. The role provides support for the assigned department, managing calendar, meetings, travel, correspondence, and budget; develops presentations and reports; ensures work aligns with business objectives.

Candidates should have 3+ years in administrative roles and 2–4 years in customer service.