Administrative Assistant II - Calendar, Reports & Travel

Daikin Group; Lake Oswego (OR); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Benefits on day one

Training programs

Growth opportunities

Job summary

AirReps, a division of Daikin Comfort Technologies North America, seeks an Administrative Assistant 2 in Lake Oswego, OR. You will support the assigned department with calendar, meetings, travel, correspondence, and budget preparation.

You will develop presentations/reports, organize files, process invoices, and handle phones/mail while maintaining confidentiality and strong customer service relationships.

Qualifications

• 2–4 years of experience in a customer service-related role.
• 3+ years in an administrative role.
• High School diploma; advanced education preferred.
• Proficient in Microsoft Office and database applications.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendar, meetings, travel, correspondence, and budget.
• Develop and prepare presentations and reports.
• Organize and maintain general and confidential files.
• Process invoices, A/P vouchers and expense reports.
• Handle incoming/outgoing phones, mail, and communications.

Skills

Customer Service

Relationship management

Microsoft Office

Word

Excel

Outlook

PowerPoint

Database applications

Multitasking

Time management

Organizational skills

Discretion with confidential info

Verbal and written communication

Education

High School diploma

Advanced education preferred

Tools

Microsoft Office Suite

Database applications

Job description

AirReps, a division of Daikin Comfort Technologies North America, a leader in HVAC solutions that are clean, comfortable and efficient, is seeking a professional, skilled individual for our Administrative Assistant 2 in Lake Oswego, OR. The Administrative Assistant provides support for the assigned department, including general office duties and customer service. Manages calendar, meetings, travel, correspondence, and budget. Develops and prepares presentations and reports. Ensures work aligns with business unit needs and objectives.

Why work with us?

• Benefits are effective on day one for all full-time direct hires.
• Training programs are available to help guide team members and develop new skills.
• Growth Opportunities - there are immense opportunities to grow your career.
• Provide varied complex and confidential administrative assistance
• Manage contact lists including phone and email
• Organize and maintain general and confidential files
• Create, update, and maintain electronic and hard copy documents/files
• Process invoices, A/P vouchers and expenses reports
• Prepare documents, filing and other general office duties as required.
• Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
• Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
• Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings
• Organize own work, set priorities, and meet critical deadlines
• Generate, analyze, and deliver various reports as required
• Assist with travel arrangements as needed
• Order and maintain supplies including office supplies, business cards, etc.
• Perform additional projects/duties to support ongoing business needs.

Nature & Scope:

• Applies practical knowledge of job area typically obtained through advanced education and work experience
• Performs a range of straightforward assignments
• Works independently with general supervision
• Problems faced are difficult but not typically complex

Knowledge & Skills:

• Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email
• Ability to effectively establish positive professional working relationships with internal, external customers and employees
• Proficient in the use of Microsoft Office; Word, Excel & Outlook and PowerPoint and database applications
• Professional verbal and written communication skills including questioning and listening skills
• High level of attention to detail and accuracy; effective problem-solving skills
• Ability to multitask and work independently with little supervision
• Strong organizational and time management skills including effective prioritization skills
• Ability to use discretion and handle sensitive confidential information
• Positive, professional attitude, with ability to diffuse negative situations
• Professionalism – patience, poise, and tact
• Always displays confidence and control
• Ability to thrive in a faced paced, constantly changing environment
• Ability to apply strong work ethics and integrity on the job

Experience:

• 2 – 4 years of experience in a customer service-related role
• 3+ years in an administrative role

Education/Certification: High School diploma and advanced education preferred

People Management: No

Physical Requirements / Work Environment: Must be able to perform essential responsibilities with or without reasonable accommodations

Reports To: Department Supervisor/Manager

The Company provides equal employment opportunity to all employees and applicants regardless of a person’s race, color, religion (including religious dress or grooming practices), creed, national origin (including language use restrictions), citizenship, uniform service member or veteran status, ancestry, disability, physical or mental disability (including HIV/AIDS), medical condition (including cancer and genetic characteristics), genetic information, request for protected leave, marital status, sex, pregnancy, age (over 40), sexual orientation, gender, gender identity or expression, political affiliation, or any other characteristic protected by law. The Company will comply with all federal and state regulations and statutes pertaining to individuals with disabilities.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.