Administrative Assistant II (C)

Sacbar; Los Angeles (CA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Excellent medical, dental, life, and 


Vision plans

401(k) with matching

457 plan

Pension under CalPERS

Tuition reimbursement

Training and advancement opportunities

On-site fitness center

Public transportation reimbursements

Job summary

Metropolitan Water District of Southern California seeks an Administrative Assistant II to provide high-level administrative support to the Board Office and to coordinate Board and committee meetings. The role includes preparing scripts, minutes, and meeting materials while ensuring Brown Act compliance and effective stakeholder communication.

Hybrid schedule with two in-person days per week and remote work on other days; includes data entry, records maintenance, and various operational tasks.

Qualifications

• High school diploma or equivalent with five years of relevant experience.
• Associate's Degree with three years of relevant experience.
• Bachelor's Degree with one year of relevant experience (or two years in MWD Administrative Assistant I).

Responsibilities

• Provide high-level administrative support to the Board Office and assist with day-to-day operations.
• Coordinate and support Board and committee meetings; manage logistics, room setup, scripts, minutes, and materials.
• Support Brown Act compliance and related administrative processes for meetings.
• Prepare accurate meeting minutes and maintain records.
• Perform data entry and maintain accurate records.
• Contribute to operations, special projects, and assignments as needed.

Skills

Meeting coordination

Data entry

Organizational skills

Public board meetings support

Education

High school diploma or GED

Associate's degree in related field

Bachelor's degree in related field

Tools

Microsoft Office Suite

Job description

At the Metropolitan Water District of Southern California, we deliver reliable water to a region with 19 million people—and toaccomplishthis,we rely onateam of talented employees: innovators, problem-solvers, andcollaboratorswho make it all possible.

There are currently 2 openings for Administrative Assistant II (C) located at our headquarters, Los Angeles.

This recruitment may result in an eligibility list*.

As an Administrative Assistant II, you will provide high-level administrative and organizational support to the Board Office while serving as a committee coordinator. In this role, you will assist with ensuring Board and committee meetings run smoothly by coordinating meeting logistics, preparing scripts and minutes, supporting Brown Act compliance, and facilitating communication among stakeholders. You will also perform a variety of administrative support functions that contribute to the efficient operation of the department.

What You’ll Do

• Assist with providing high-level administrative support to the Board Office, ensuring efficient day-to-day operations.
• Assist with Coordinate and support Board and committee meetings by managing meeting logistics, room setup and breakdown, and preparing scripts, minutes, and meeting materials.
• Assist with ensuring Board and committee meetings are conducted in compliance with Brown Act requirements by supporting meeting documentation, public noticing, and related administrative processes.
• Assist with preparing accurate, timely, and comprehensive meeting minutes by documenting Board and committee proceedings and maintaining records.
• Assist with data entry functions by entering, updating, correcting, and maintaining records while verifying data for accuracy and completeness.
• May assist in a variety of operational, special projects, and assignments as requested.

This classification performs work that requires maintaining confidentiality and is routinely privy to matters that either involves confidential information, sensitive personnel issues, or exposure to confidential and sensitive strategic corporate information.

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.

Schedule

9/80 Monday through Friday /Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Start times are no earlier than 7 am.

Hybrid

Metropolitan's current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule.

EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS

Education and Experience

A High school diploma or a certificate of high school equivalency and five years of relevant experience;

OR

Associate's Degree from an accredited college or university in a related field and three years of relevant experience;

OR

Bachelor's Degree from an accredited college or university in a related field and one year of relevant experience; or two years in a MWD Administrative Assistant I classification.

Relevant Experience is defined as experience

Administrative experience assisting with public board, council, commission, or committee meetings, including coordinating logistics and preparing meeting materials.

Desirable Qualifications

Microsoft Office Suite.

CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS

License(s)

Valid California Class C Driver License or equivalent that allows you to drive in the course of your employment (Required at time of application.)

BENEFITS

• Competitive compensation
• Excellent medical, dental, life, vision plans.
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• On-site fitness center
• Excellent working environment
• Hub of public transportation: rail, subway, buses, and taxis
• Public transportation reimbursements

ABOUT MWD

The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call [phone] or email: [e-mail].

Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).

Application Filing Period

Closes at 4:30 pm PT on the date stated in the job announcement. However, it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.

Eligibility List*

An eligibility list is a list of qualified candidates created when a job posting states that one will be established.

Candidates who meet the minimum qualifications listed in the original posting and successfully pass all stages of the recruitment process—but are not selected for the initial vacancy—may be placed on this list for future openings.

The list may be used to invite candidates to participate in a selection interview for a future vacancy in the same classification / title (if there is one). The duration of the list depends on the applicable bargaining unit.

Qualifying Experience

Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.

Sponsorship

Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).

#LI-Hybrid