Senior Administrative Analyst

AFE; Los Angeles, Northern (CA, KY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive compensation

Excellent medical plans

401(k) with matching

457 plan

Pension benefits under CalPERS

Tuition reimbursement

Training & advancement opportunities

On-site fitness center

Public transportation reimbursements

Job summary

The Metropolitan Water District of Southern California is seeking a Senior Administrative Analyst to support the Facility Management Unit at Headquarters in Los Angeles. The role coordinates facility repairs, maintenance, and construction activities, and helps develop procedures, requisitions, and vendor contracts.

Key responsibilities include overseeing maintenance across core infrastructure, administering service contracts, planning projects, ensuring safety compliance, and managing facility

Qualifications

• Bachelor's or Master’s degree in a related field with relevant facilities maintenance experience.
• Experience with office support, data analysis and contract administration.
• Valid California driver's license or equivalent required at time of application.

Responsibilities

• Provide senior-level administrative oversight of facility maintenance and operations across core facilities infrastructure (HVAC, plumbing, electrical).
• Administer facility service contracts and monitor vendor compliance and performance.
• Assist in developing scopes of work, project schedules, and performance metrics; coordinate with external contractors and internal staff.
• Track regulatory and safety compliance documentation; review invoices and funding for purchase orders.
• Develop and update standard operating procedures and training materials for building engineers and service providers.
• Oversee facility usage requests for internal and sponsored events to ensure smooth operations.
• Serve as a key member of the Headquarters Incident Command Center and support emergency events and facility-related incidents.

Skills

Facilities maintenance

Contract management

Project planning

Quality control

Procedure development

Event coordination

Emergency response

Education

Bachelor's degree in related field

Master's degree in related field

Two years in MWD Analyst classification

Job description

At the Metropolitan Water District of Southern California, we deliver reliable water to a region with 19 million people—and toaccomplishthis,we rely onateam of talented employees: innovators, problem-solvers, andcollaboratorswho make it all possible.

There is currently 1 opening for the Senior Administrative Analyst located at Headquarters (Los Angeles, CA).

This recruitment may result in an eligibility list*.

The Senior Administrative Analyst supports the Facility Management Unit overseeing Metropolitan Water District’s Headquarters buildings by coordinating facility repairs, maintenance, and construction activities. The role develops and reviews operating procedures, prepares requisitions and scopes of work, and assists with contract administration for a variety of facility service providers. It also manages facility usage requests and ensures efficient operations and a positive experience for building occupants and visitors.

What You'll Do

• Facility Maintenance & Operations Support: Provide senior-level administrative oversight and coordinate preventive, routine, and corrective maintenance across core facilities infrastructure, including plumbing, mechanical/HVAC, and electrical systems.
• Contract & Vendor Management: Administer facility service contracts (including mechanical, janitorial, grounds, and pest control); participate in specification development, proposal evaluation, and contract negotiations; and monitor vendor compliance and performance metrics.
• Project Planning & Review: Assist in developing scopes of work, project schedules, and performance metrics; review technical proposals and documentation to validate scope alignment; and coordinate construction and repair projects with external contractors and internal trades staff.
• Quality Control & Compliance: Track regulatory and safety compliance documentation; perform administrative inspections to verify contractor work meets specifications; review and approve invoices; and ensure purchase orders are accurately funded.
• Procedure Development & Documentation: Develop and update standard operating procedures, nontechnical operating guidelines, and training materials for building engineers and facility service providers.
• Facility Usage & Event Coordination: Oversee facility usage requests for internal, sponsored, and special events to ensure efficient operations and positive user experiences.
• Emergency Response & Incident Support: Serve as a key member of the Headquarters Incident Command Center and support emergency events and facility-related incidents.

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification / job.

Schedule: 44/36 - Monday through Thursday 9-hour workdays; working Friday 8-hour workday; every other Friday off. Start times are no earlier than 6 am and end times are no later than 6 pm.

EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS

Education and Experience: Bachelor's degree from an accredited college or university in a related field and six years of relevant experience;

OR Master's degree from an accredited college or university in a related field and four years of relevant experience;

OR two years in an MWD Analyst classification.

Relevant Experience is defined as: professional experience in facilities maintenance, building operations, and office support services; application of workplace safety and compliance standards; data analysis and reporting; and contract administration activities including vendor oversight, service evaluation, and invoice processing.

License(s): Valid California Class C Driver’s License or equivalent that allows you to drive during your employment is required at time of application.

CLOSING

Benefits:

• Competitive compensation
• Excellent medical, dental, life, vision plans.
• Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan.
• Retirement benefits under the California Public Employees' Retirement System
• Tuition reimbursement
• Training and advancement opportunities
• Excellent working environment
• On-site fitness center
• Hub of public transportation: rail, subway, buses, and taxis
• Public transportation reimbursements

ABOUT MWD

The Metropolitan Water District of Southern California is a state-established cooperative that, along with its 26 cities and retail suppliers, provides water for 19 million people in six counties. The district imports water from the Colorado River and Northern California to supplement local supplies, and helps its members to develop increased water conservation, recycling, storage and other resource-management programs.

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call [phone] or email: [e-mail].

Metropolitan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran, or any other protected characteristic(s).

Application Filing Period: Closes at 11:59pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended.

Eligibility List*: An eligibility list is a list of qualified candidates created when a job posting states that one will be established.

Candidates who meet the minimum qualifications listed in the original posting and successfully pass all stages of the recruitment process—but are not selected for the initial vacancy—may be placed on this list for future openings.

The list may be used to invite candidates to participate in a selection interview for a future vacancy in the same classification / title (if there is one). The duration of the list depends on the applicable bargaining unit.

Qualifying Experience: Your resume must at a minimum include the month and year you began and ended employment, name of the organization, your title, and a brief description of your paid work experience. If your employment was part-time, make sure you identify it on your resume next to the month/year.

Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case).