Administrative Assistant II (40 hours/week)

Penn Medicine, University of Pennsylvania Health System; Lancaster (Lancaster County); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare provider is seeking an Administrative Assistant II to support departmental management through various administrative functions. The role involves scheduling, correspondence, meeting coordination, and data management, requiring strong communication and organizational skills. Candidates should have at least 3 years of administrative support experience and proficiency in Microsoft Office Suite.

Benefits

Comprehensive benefits

Tuition assistance

Inclusive environment

Qualifications

• At least 3 years of administrative support experience.
• Proficiency in Microsoft Office Suite.
• Strong knowledge of English grammar, spelling, and punctuation.

Responsibilities

• Coordinate schedules, meetings, and travel arrangements.
• Draft and proofread correspondence and reports.
• Manage department equipment and supplies.

Skills

Communication

Interpersonal Skills

Data Management

Scheduling

Confidentiality

Education

High School Diploma or GED

Associate or Bachelor’s Degree in a related field

Tools

Microsoft Office Suite

Job description

Administrative Assistant II (40 hours/week)

Join to apply for the Administrative Assistant II (40 hours/week) role at Penn Medicine, University of Pennsylvania Health System.

Job Summary

Penn Medicine is dedicated to providing the highest level of care, conducting innovative research, and educating future leaders in medicine. Working here involves collaboration with top professionals across disciplines.

As an Administrative Assistant II, you will support departmental management through various administrative functions, including scheduling, correspondence, meeting coordination, and data management.

Responsibilities

• Coordinate schedules, meetings, and travel arrangements, managing calendars independently.
• Draft and proofread correspondence, reports, presentations, and meeting minutes.
• Organize meeting logistics, including technology and materials, and attend meetings to take minutes when needed.
• Screen calls and visitors, determining urgency and directing them appropriately.
• Support special projects with research, data preparation, and follow-up.
• Manage department equipment, supplies, and office space.
• Maintain files and ensure confidentiality of information, both verbal and written.
• Track workflows, projects, payments, contracts, and grants to ensure timely completion.
• Distribute mail and internal communications, utilizing technology platforms.
• Provide backup support to other staff and assist with onboarding new employees and consultants.
• Participate in committees and special event planning as directed.
• Perform additional duties as assigned.

Minimum Qualifications

• High School Diploma or GED equivalent.
• At least 3 years of administrative support experience.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Strong knowledge of English grammar, spelling, and punctuation.

Preferred Qualifications

• Associate or Bachelor’s Degree in a related field.
• Over 3 years of administrative support experience with the ability to work independently.

Additional Information

We offer comprehensive benefits, including tuition assistance, and foster an inclusive environment. Penn Medicine is an Equal Opportunity Employer.