Administrative Assistant II

Buzzi Unicem USA, Inc.; United States; On-site; USD 42,000 - 60,000; Full time

Job summary

Buzzi Unicem USA, Inc. in the United States is seeking an experienced administrative professional to support the Plant Manager and plant operations. The role involves handling a variety of admin duties, preparing meetings, greets visitors, and coordinating communications.

The ideal candidate will have a high school diploma, 3-5 years admin experience, proficiency in MS Office, payroll tasks via Kronos, and the ability to learn HRIS systems, with strong organizational and communication skills.

Qualifications

• High school diploma required; associate degree preferred.
• Three to five years in an administrative role.
• Proficiency with MS Excel, Word, Outlook; Kronos is a plus.
• Ability to learn HRIS and other software.
• Strong organizational, verbal and written communication skills.
• Able to lift up to 10 pounds.

Responsibilities

• Perform a wide variety of administrative duties to assist the Plant Manager.
• Prepare agendas, presentations and reports for meetings.
• Greet visitors and maintain professional communications via phone, email, and mail.
• Answer employee questions on benefits, leave, EAP.
• Coordinate scheduling of plant meetings, including meals.
• Plan community events such as annual Christmas party and company picnic.
• Maintain plant personnel files and sensitive records.
• Distribute daily, weekly, monthly and annual reports.
• Arrange travel, seminars and training for candidates and staff.
• Assist IT setups and KPI data updates.
• Support plant with inbound/outbound mail.
• Assist Regional HR Manager and Health and Safety Manager.
• Process payroll on back-up basis using Kronos.

Skills

Organizational skills

Verbal and written communication

Multitasking

Discretion and confidentiality

Teamwork

Learning ability

Education

High school diploma required

Associate degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Kronos

HRIS systems

Job description

Overview

Buzzi Unicem USA is one of the leading cement manufacturing companies in the United States. With over 1,300 valued employees, Buzzi Unicem USA manufactures and distributes its cement products throughout the Midwest, Southwest, Northeast and Southeast regions of the country. Globally, Buzzi Unicem SpA operates in 14 countries and employs almost 10,000 people. We are passionate about sustainably producing our cement products for the benefit of society by providing the foundation for crucial infrastructure projects such as roads, bridges, tunnels, airports, dams, and residential and industrial buildings.

Our commitment to positively contributing to society is a core principle for our business, and the reason we focus heavily on sustainable development. As part of our corporate culture, we recognize our role in meeting the current generation’s needs, while preserving environmental quality and protecting the needs of future generations.

Additionally, quality serves as the foundation of the way we do business at Buzzi Unicem USA. We have established at all our production sites, quality targets for our products that meet not only local regulatory standards but also our customer requirements.

Buzzi Unicem USA strives to provide a corporate culture supporting career growth through strong leadership and development planning. We offer a competitive salary, along with comprehensive medical, dental, and vision benefits. Plus, our benefits include flexible spending accounts, supplemental life insurance and other voluntary benefits – such as accident and critical illness. We also provide a 401(k) savings plan, Employee Assistance Program, a tuition reimbursement program, professional development and advancement opportunities.

Join our team, be part of the solution, support evolving innovations, and help us continue providing quality products, all while being supported by strong leadership and a comprehensive and competitive benefits program.

Responsibilities

- Performs a wide variety of administrative duties to assist the Plant Manager in the business operations

- Assists in the preparation of agendas, presentation and reports of various meetings and plant functions.

- Greets and assists visitors to the plant. Maintains polite and professional communications via phone, email and mail. Assists in coverage of main phone line.

- Handles employee questions (benefits, leave of absences, EAP, etc.).

- Assists with scheduling plant meetings, which can include, but not limited to the following: scheduling meeting space, coordinating schedules, and responsibility for meals being provided.

- Responsible for community related events, annual Christmas party and annual company picnic.

- Maintain plant personnel files and other sensitive records.

- Distributes various daily, weekly, monthly and annual reports.

- Makes travel, seminar and training arrangements for candidates and plant personnel.

- Assists in planning events as needed for all activities and sustainability initiatives.

- Assists plant office staff as necessary to complete daily activities and perform other duties as assigned.

- Assists with plant personnel with IT setups and requests.

- Updates visual boards (posters, PowerPoint, etc.) at the plant as needed, including with KPI data provided by managers.

- Assists the plant with inbound and outbound mail.

- Assists Regional HR Manager and Health and Safety Manager with various activities.

- Processes payroll on a back-up basis using Kronos as well performing weekly payroll duties.

Qualifications

- High school diploma required; Associates degree preferred

- Three (3) to five (5) years experience in an administrative role

- Proficiency with various software applications including Microsoft Excel, Word, and Outlook. Experience with Kronos is a plus.

- Must have ability to learn additional software programs, such as HRIS systems, and others

- Capacity to work in a multi-tasking, team environment, and interact with internal and external personnel to accomplish goals

- Excellent organizational skills and attention to detail

- Excellent verbal and written communication skills with attention to conveying accurate and appropriate information

- Ability to use good judgment when communicating with employees and customers, and to maintain discretion and confidentiality

- Office environment; may be required to lift up to 10 pounds

Buzzi Unicem USA is an Equal Opportunity Employer. Please note that candidates must be eligible to work in the United States and that only qualified candidates will be contacted.