Administrative Assistant II

Reynolds Smith & Hills Inc.; Tallahassee (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

RS&H in Tallahassee is seeking an experienced Administrative Assistant II to join our in-office team. You will provide administrative and project support to senior leaders, coordinating meetings, preparing reports, minutes, presentations, agreements and contract documents; arranging travel and expense reporting; and maintaining files.

Ideal candidates have a high school diploma with five years relevant experience; an associate's or bachelor's degree is preferred; strong MS Office skills and

Qualifications

• High school diploma or equivalent with five years relevant experience.
• Associate's or bachelor's degree is preferred.
• Advanced knowledge of administrative duties, project coordination and events.

Responsibilities

• Coordinate and schedule meetings for senior leaders, including external events.
• Prepare reports, meeting minutes, presentations, agreements and contract documents.
• Coordinate and book travel and assist in submitting expense reports.
• Maintain electronic and physical files; liaise with vendors for quotes.
• Serve as a point of contact and resource for visitors.

Skills

Administrative duties

Project coordination

Oral communication

Written communication

Organization skills

Attention to detail

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office

Job description

The Opportunity

RS&H is currently seeking an experienced Administrative Assistant II to join our team in Tallahassee. This position will work in-office 5 days per week.

As part of the team, you'll serve an integral role on the program by providing administrative and project support to senior leaders within the program. You will be coordinating and scheduling meetings and appointments for senior leaders, including attendance at external events; preparing reports, meeting minutes, presentations, agreements and contract documents; coordinating and booking travel and assisting in preparing and submitting expense reports; maintain electronic and physical files; calling vendors to obtain quotes, and serving as a point of contact and resource for visitors.

To be successful in this role, you must:

• Possess a high school diploma or equivalent and five years relevant experience.
• Associate's or bachelor's degree is preferred.
• Possess advanced knowledge of administrative duties, coordination of complex projects and events, and Microsoft Office.
• Possess exceptional oral and written communication skills, as well as attention to detail, and strong organization and prioritization.
• Have the ability to effectively interact with and build relationships with clients, customers, contractors, and other key stakeholders.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Please view Equal Employment Opportunity Posters provided by OFCCPhere.

The Team

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.

The Company

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.