Administrative Assistant II

DHL; Salt Lake City (UT); On-site; Full time

Job summary

Join DHL Supply Chain as an Administrative Assistant, where you'll provide essential clerical support to management. This role involves managing personnel records, scheduling, and maintaining confidentiality while ensuring effective communication within the team. With competitive pay and excellent benefits, this is a great opportunity for growth in a leading logistics company.

Benefits

Affordable medical, dental, and vision coverage

PTO program including paid holidays and vacation

401(k) with a generous company match

Tuition reimbursement program

Excellent training and career advancement opportunities

Qualifications

• 2 years of related experience preferred.
• Experience with MS Office tools is required.
• Positive personality and ability to multi-task.

Responsibilities

• Provide administrative support to management.
• Screen calls, schedule meetings, and manage records.
• Process payroll and maintain filing systems.

Skills

Attention to detail

Problem solving

Multi-tasking

Resourcefulness

Flexibility

Education

High School Diploma or equivalent

Tools

MS Excel

MS Word

MS PowerPoint

Outlook

Teams

Job description

DHL Supply Chain is Hiring!

At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include:

Position Details

• Position: Administrative Assistant
• Shift: Monday-Friday, Flexible hours
• Pay: $21.60 per hour
• Additional Incentives: Attendance Bonus

* The ideal candidate will also possess the following skills and/or experience: positive personality, attention to detail and problem solving, ability to multi-task, assist with company events, resourcefulness, and flexibility.

* 6 months to 1 year payroll experience is a plus.

* Minimum 6 months to 1 year experience using MS Excel, MS Word, MS PowerPoint, Outlook, and Teams.

Why Join Us?

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages include:

• Affordable medical, dental, and vision coverage starting on your 30th day
• PTO program including paid holidays and vacation
• 401(k) with a generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management, including management of personnel records. Work under the general supervision of the General Manager, providing personal secretarial services and administrative assistance. Exercise discretion and judgment, and provide courteous, responsive, and accurate information to associates.

Key Responsibilities

• Screen telephone calls and visitors, directing them appropriately.
• Provide information to callers, requiring detailed knowledge of the manager’s area and general company policies.
• Perform confidential administrative functions, such as typing, proofing reports, and taking minutes of meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings, appointments, and arrange travel and accommodations.
• Manage mail, draft responses, and delegate tasks as appropriate.
• Follow up on delegated assignments.
• Maintain confidential filing systems.
• Process weekly payroll records.
• Serve as a communication point for associates.
• Operate office equipment.
• Perform additional duties as assigned.

Required Education and Experience

• Two years of related experience
• High School Diploma or equivalent preferred

Our organization is an equal opportunity employer.