Administrative Assistant II

Gateway Foundation; Peoria (IL); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Employee assistance

Retirement plan

Disability insurance

Life insurance

FSAs

PSLF

Paid time off

Holidays

Tuition reimbursement

Training programs

Job summary

Alpharus Health in Peoria, IL is seeking an Administrative Assistants II to provide essential office support at our outpatient facility. You will handle correspondence, data compilation, billing coordination, and project tasks to keep operations efficient.

The role requires a high school diploma with one year of business/office training, plus three years' progressive administrative experience and strong skills in Word and Excel.

Qualifications

• High school diploma or equivalent required plus one year training in business or office administration.
• Three years of progressive office/administrative support experience required; must be proficient in Microsoft Office software applications (Word and Excel).

Responsibilities

• Office and administrative support duties including composing and typing correspondence, compiling data and preparing summary reports, processing billing information and coordinating projects.
• Monitors revenue and expenses, processes purchase requisitions, handles petty cash transactions and maintains cash receipts and ledger.
• Maintains record keeping and filing systems, schedules meetings and conferences, and answers telephone. Schedules service appointments to ensure proper operation of office equipment.
• Acts as administrative liaison between assigned department or center and other Gateway areas by gathering and exchanging information.

Skills

Administrative support

Microsoft Office proficiency

Education

High school diploma or equivalent; 1 year training in business/office administration

Tools

Microsoft Word

Microsoft Excel

Job description

Who is Alpharus Health?

Alpharus Health is a national nonprofit behavioral health provider dedicated to helping people build healthier lives. For nearly 60 years, we have provided substance use and mental health treatment that helps individuals, families, and communities find healing, hope, and lasting wellbeing. Our mission is simple: We help people build healthier lives. By combining clinical expertise with a person-centered approach, we help people build the skills, resilience, and support systems needed to create meaningful, lasting change.

Why join us?

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll be working for an organization that values you and aims to be an employer of choice. You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth. When you join us, you have the opportunity to find both personal and professional fulfillment by aligning your career with your values.

Location: Substance Use and Mental Health Outpatient facility

• 4812 North Sheridan Road, Peoria, IL

Work Schedule: M - Th, 9:00 am to 5:30 pm; and Friday 8:00 am to 4:30 pm

Administrative Assistants II are responsible:

• Responsible for office and administrative support duties including composing and typing correspondence, compiling data and preparing summary reports, processing billing information and coordinating projects.
• Monitors revenue and expenses, processes purchase requisitions, handles petty cash transactions and maintains cash receipts and ledger.
• Maintains record keeping and filing systems, schedules meetings and conferences, and answers telephone. Schedules service appointments to ensure proper operation of office equipment.
• Acts as administrative liaison between assigned department or center and other Gateway areas by gathering and exchanging information.

Job Requirements:

• High school diploma or equivalent required plus one (1) year training in business or office administration.
• Three (3) years of progressive office/administrative support experience required; must be proficient in Microsoft Office software applications (Word and Excel).

Physical Requirements:

• Ability to communicate with others in order to gather and exchange information.
• Ability to respond to telephone inquiries.
• Ability to continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve and/or audit information and data on a continual basis.
• Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

Compensation (based on experience and credentials):

• $19.27 - $28.12/hr
• Alpharus Health conducts annual performance reviews, with merit increase eligibility determined by employee performance and organizational financial performance.

Benefits at Alpharus:

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program promoting health and fitness and offering cash-saving premiums
• Employee assistance programs focused on mental health

Financial Wellbeing:

• 403(b) Retirement Plan with 3% employer match
• Short-term and Long-term Disability and Life and AD&D Insurance paid for by Alpharus
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF)

Flexibility and Time Off:

• 18 paid time off days per year – accrual rates increase with years of service
• 9 paid company holidays
• Work-life-balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses that provide CEU’s and job-related training
• Clinical Supervision: Formal and informal guidance

Alpharus Health is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.