Office Manager

Gateway Foundation; Springfield (IL); On-site; USD 46,000 - 66,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan with employer 3

Disability & Life Insurance

Flexible Spending Accounts

PSLF

PTO 18 days

Job summary

Alpharus Health in Springfield, IL seeks an Office Manager to oversee daily office operations, billing processing, and administrative support for the organization’s outpatient services.

The role requires at least 3 years of office management experience, a High school diploma with additional business training, a valid Illinois driver’s license, and strong organizational skills. Benefits include comprehensive health coverage, a 403(b) with employer match, PTO, and tuition reimbursement.

Qualifications

• High school diploma or equivalent with 1 year post-high school training in business or office administration.
• Minimum of 3 years of progressive office management or administrative experience.
• Illinois driver’s license with a safe driving record for the past 2 years.
• Management experience is a plus.

Responsibilities

• Overseeing and directing assigned office staff responsible for processing billing information and providing administrative support
• Ensuring proper operation of business office
• Compiling data and reports used in monitoring and evaluating operations, finances and contract compliance
• Maintaining expenditure records and receipts, tracking budget allocations, and initiating corrective actions to control budget variances
• Acting as administrative liaison, processing various forms and records, and maintaining personnel records and filing systems
• Other duties as assigned

Skills

Office management

Administrative support

Driver's license

Management experience

Education

High school diploma or equivalent with 1 year post-high school training in business/office administration

Job description

Who is Alpharus Health?

Alpharus Health is a national nonprofit behavioral health provider dedicated to helping people build healthier lives. For nearly 60 years, we have provided substance use and mental health treatment that helps individuals, families, and communities find healing, hope, and lasting wellbeing. Our mission is simple: We help people build healthier lives. By combining clinical expertise with a person-centered approach, we help people build the skills, resilience, and support systems needed to create meaningful, lasting change.

Why join us?

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll be working for an organization that values you and aims to be an employer of choice. You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth. When you join us, you have the opportunity to find both personal and professional fulfillment by aligning your career with your values.

Location:

Springfield Outpatient - 2200 Lake Victoria Drive Springfield, IL 62703

Work Schedule:

Monday - Friday

Office Manager Responsibilities:

• Overseeing and directing assigned office staff responsible for processing billing information and providing administrative support
• Ensuring proper operation of business office
• Compiling data and information, and preparing reports used in monitoring and evaluating operations, finances and contract compliance
• Maintaining expenditure records and receipts, tracking budget allocations, and initiating corrective actions to control budget variances
• Acting as administrative liaison, processing various forms and records, and maintaining personnel records and filing systems
• Other duties as assigned

Office Manager Requirements:

• High school diploma or equivalent required, plus 1 year post high school training in business or office administration
• Minimum of 3 years of progressive office management or administrative work experience required
• Current Driver's License valid in the state of Illinois, with a safe driving record for the past 2 years is required
• Management experience is a plus

Compensation (based on experience and credentials):

• Range begins at $46,000 - $66,000/yr
• Starting rates are determined based on years of experience, qualifications, and relevant skills.
• Alpharus Health conducts annual performance reviews, with merit increase eligibility determined by employee performance and organizational financial performance.

Benefits at Alpharus:

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program promoting health and fitness and offering cash-saving premiums
• Employee assistance programs focused on mental health

Financial Wellbeing:

• 403(b) Retirement Plan with 3% employer match
• Short-term and Long-term Disability and Life and AD&D Insurance paid for by Alpharus
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF)

Flexibility and Time Off:

• 18 paid time off days per year – accrual rates increase with years of service
• 9 paid company holidays
• Work-life-balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses that provide CEU’s and job-related training
• Clinical Supervision: Formal and informal guidance

Alpharus Health is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.