ADMINISTRATIVE ASSISTANT

Alpharus Health; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Tuition reimbursement

Paid time off

Job summary

Alpharus Health is seeking an Administrative Assistant in Ocala, FL to support daily office tasks and data management. The role requires handling correspondence, reports, and financial transactions while ensuring accuracy and compliance in a healthcare setting.

You will provide administrative liaison support, schedule meetings, and maintain filing systems, contributing to efficient program operations and client services.

Qualifications

• Education / experience / certifications / licensure must meet contractual requirements.
• High School Diploma or GED.
• One (1) year of administrative, clerical or office operations experience.
• Access to the DOC database is a requirement of this position, which entails a higher level of security clearance.

Responsibilities

• Composes and types a variety of materials and documents including correspondence, memos, forms, tables, records and charts.
• Compiles data from logs, invoices and treatment records, and prepares regular summary reports.
• Administers or processes routine financial transactions such as petty cash, deposits, receipts, ledgers.
• Assist in processing billings by logging and coding treatments and services or entering data.
• Maintains record keeping and filing systems for clients, personnel and payroll.
• Schedules meetings and travel arrangements as directed.

Education

High School Diploma or GED

Job description

ADMINISTRATIVE ASSISTANT

Post Date: Oct 7, 2026

Location: Ocala, FL, US, 34482

Position Type: Full Time

Requisition Number: 34474

Work Schedule: Monday - Friday

Who is Alpharus Health?

Alpharus Health is a national nonprofit behavioral health provider dedicated to helping people build healthier lives. For nearly 60 years, we have provided substance use and mental health treatment that helps individuals, families, and communities find healing, hope, and lasting wellbeing. Our mission is simple: We help people build healthier lives. By combining clinical expertise with a person-centered approach, we help people build the skills, resilience, and support systems needed to create meaningful, lasting change.

Why join us?

Consider joining our team, where your impact can be truly meaningful. Our organization focuses on delivering high quality clinical services as a recognized leader in evidence-based treatment proven to get results. By joining our team, you'll be working for an organization that values you and aims to be an employer of choice. You can expect to be part of a vibrant culture that emphasizes teamwork and professional growth. When you join us, you'll discover personal and professional fulfillment by aligning your career with your values.

We are honored to offer behavioral healthcare services in Corrections

Perks of working in correctional healthcare:

• Opportunity to make a positive impact on a marginalized population
• Exposure to diverse patient demographics
• Focus on driving change, tracking progress, and improving care
• Development of skills in a unique healthcare setting

Job Responsibilities:

• Composes and types variety of materials and documents including correspondence, memos, forms, tables, records and charts from rough draft, general directions, or dictation; using standard computer word processing, database and spreadsheet applications. Proofreads and edits final draft materials for accuracy, consistency and clarity.
• Compiles data from variety of sources such as logs, lists, invoices and treatment records, and prepares regular summary reports for use by supervisors in monitoring and tracking income, expenses and contract compliance.
• Responsible for administering or processing routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client personal funds, pass money, and so forth.
• Depending on area assigned, may assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases.
• Maintains record keeping and filing systems including records related to clients, personnel, payroll, attendance, work and purchase orders, and so forth.
• Completes requisitions for approved office supplies, and standard department/center inventory as requested. Accepts receipts and invoices for non-routine expenditures, and obtains necessary authorizations for payment.
• Schedules meetings and appointments. Makes routine travel and conferences arrangements as directed.
• Serves as administrative liaison between assigned program or department and central offices and services by gathering and exchanging information related to operational, budget, payroll or personnel issues and procedures.
• Receives and screens visitors and telephone calls, and notifies appropriate personnel, or records messages.
• Performs variety of general office and administrative duties such as photocopying and assembling documents, sorting and distributing mail and faxes, storing office supplies, processing time cards for payroll, recording and typing meeting minutes, and so forth.
• Depending on area assigned, may provide client services such as assisting clients with completing forms and applications for insurance or public assistance, verifying treatment funding source or insurance coverage, maintaining case files, and scheduling appointments.

Job Requirements:

• Education / experience / certifications / licensure must meet contractual requirements
• High School Diploma or GED
• One (1) year of administrative, clerical or office operations experience
• Access to the DOC database is a requirement of this position, which entails a higher level of security clearance. Successfully obtaining this clearance is mandatory for employment.

Physical Requirements:

• Ability to communicate with others in order to gather and exchange information.
• Ability to respond to telephone inquiries, continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data on a continual basis.
• Ability to pull, lift and transport files and documents to and from various locations within office or assigned location.

Benefits at Apharus Health:

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program promoting health and fitness and offering cash-saving premiums
• Employee assistance programs focused on mental health

Financial Wellbeing:

• 403(b) Retirement Plan with 3% employer match
• Short-term and Long-term Disability and Life and AD&D Insurance paid for by Alpharus
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF)

Flexibility and Time Off:

• 18 paid time off days per year - accrual rates increase with years of service
• 9 paid company holidays
• Work-life-balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses that provide CEU's and job-related training
• Clinical Supervision: Formal and informal guidance

Alpharus Health is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets. Please view Equal Employment Opportunity Posters provided by OFCCP here.

Nearest Major Market: Ocala