Administrative Assistant II

Kentucky Community and Technical College System; Paducah (KY); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Exceptional health care, vision, and

Dental coverage for you and yourfamily

Tuition reimbursement/waiver for you,\

403(b) retirement plan

Vacation/Sick Time

Work-Life Balance

9.5 Paid Holidays

2 Weeks Institutional Closing Pay

Employee Assistance Program

Job summary

West Kentucky Community & Technical College is seeking an Administrative Assistant II to provide comprehensive administrative support to the Applied Technologies Division. The role supports the Dean, faculty, students, and partners, ensuring efficient day-to-day operations across multiple campuses.

The position requires an Associate's Degree or high school diploma with at least 2 years of experience, on-site work, and strong organizational and communication skills.

Qualifications

• Associate's Degree or High School Diploma and 2 years experience required.
• Experience in administrative support and coordinating divisional processes preferred.
• Excellent communication and customer service skills required.

Responsibilities

• Provide administrative and operational support for the Applied Technologies Division.
• Assist the Dean, faculty, students, and community partners; maintain records and reports.
• Coordinate procurement, budgeting support, and time records for division staff and students.
• Schedule exams, prepare agendas/minutes for meetings, and help maintain program guides and materials.
• Travel between division locations as needed to support on-site operations.

Education

Associate's Degree or High School Diploma and 2 years experience

Job description

Title: Administrative Assistant II

Salary Range: $2,640 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: West Kentucky Community & Technical College

Campus Location: West Kentucky Community & Technical College

Department: Applied Technologies

Total Rewards

West Kentucky Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

Provide administrative and operational support to the Applied Technologies Division by assisting the Dean, faculty, and students, coordinating divisional processes, and promoting an efficient, student-centered learning environment.

Job Duties:

The Administrative Assistant provides comprehensive administrative, operational, and customer service support for the Applied Technologies Division by assisting the Dean, faculty, students, prospective students, and community partners while ensuring the efficient day-to-day operation of the division. The Applied Technologies Division operates across three locations: the WKCTC Main Campus, the Purchase Area Training Center (PATC), and the Skilled Craft Training Center (SCTC) in Mayfield. This position supports all divisional locations and is expected to maintain a regular on-site presence at the Mayfield facilities, with a minimum of one day per week dedicated to providing administrative support at PATC and SCTC. Regular travel between division locations is an essential function of this position.
Primary responsibilities include providing information to prospective and current students through phone, email, and in-person communication; purchasing supplies and equipment and assisting with departmental budget management; collecting, maintaining, and reporting statistical data for the division; preparing reports and documentation to support program accreditation and compliance activities; supervising division work-study students and maintaining time records; scheduling and/or proctoring end-of-program student examinations; assisting with the development and maintenance of program guides and other student-facing materials; attending division meetings and program advisory committee meetings and preparing meeting agendas and minutes; and performing other duties as assigned by the Dean.

Minimum Qualifications:

Associate's Degree or High School Diploma and 2 years experience

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.