Administrative Assistant II

477 OKLA. BUREAU OF NARCOTICS AND DANGEROUS; Oklahoma City (OK); On-site; USD 50,000 - 60,000; Full time

Job summary

The 477 OKLA. BUREAU OF NARCOTICS AND DANGEROUS is seeking an Administrative Assistant II to provide essential support to programs and officials within the agency.

Responsibilities include managing purchase cards, coordinating travel, preparing reports and correspondence, and maintaining confidential files, while liaising with internal and external customers and ensuring compliance with agency policies.

Qualifications

• Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures.
• Knowledge of the Oklahoma Central Purchasing Act and related rules is preferred.

Responsibilities

• Purchases using the state purchase card; reconcile purchase card transactions.
• Travel coordinator duties including lodging, airline, and rental car arrangements; process travel claims and receipts.
• Participates in projects as team member or team leader.
• Initiates correspondence requiring knowledge of agency procedures and policies.
• Develops and maintains confidential or complex files.
• Interprets and advises internal and external customers on departmental rules and procedures.
• Represents agency or program at meetings, conferences, or civic organizations.
• Coordinates activities with internal and external customers.
• Uses financial programs to provide information, review funding, and verify documents; resolve discrepancies.

Skills

Office administration

Records management

Business English

Policies & procedures

Education

Bachelor’s degree + 1 year experience

Job description

Job Posting Title Administrative Assistant II Agency 477 OKLA. BUREAU OF NARCOTICS AND DANGEROUS Supervisory Organization OK Bureau of Narcotics ADM/ADM Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $50,000 - $60,000 Annually*** ***Salary will be determined by Director in accordance with experience. Selected Applicants must pass a rigid character and background investigation, a polygraph examination and drug screen.

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

• Responsible for purchases utilizing the state’s purchase card and reconciliation of purchase card transactions
• Responsible for travel coordinator duties including but not limited to lodging, airline, and rental car arrangements along with processing travel claims and expense receipts
• Participates in projects as team member or team leader
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Utilizes financial programs to provide requested information to internal and external customers; reviews financial funding and source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff
• Assist other positions within the Fiscal/HR Division

Knowledge, Skills, Abilities and Competencies

• Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.
• Knowledge of the Oklahoma Central Purchasing Act, OMES Central Purchasing Division Rules, Policies, & Procedures, State of Oklahoma Policy and Procedures for Purchase Card, as well as internal agency policies and procedures is preferred.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Special Requirements

Selected Applicants must pass a rigid character and background investigation, a polygraph examination and drug screen.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.