Administrative Assistant II

State-of-Oklahoma; Oklahoma; On-site; USD 36,000 - 49,000; Full time

Job summary

State of Oklahoma is seeking an Administrative Assistant II to support the Department of Corrections. The role involves handling administrative tasks for programs, preparing reports, and maintaining confidential files.

The ideal candidate will have a bachelor’s degree and at least one year of technical clerical or general office experience, with strong spelling and business English skills.

Qualifications

• Knowledge of spelling, punctuation, and business English; business mathematics; modern office methods and procedures.
• Experience maintaining records and preparing correspondence, presentations, and reports.
• Ability to interpret and advise on departmental rules and processes.
• Experience in administrative, clerical, or general office work with confidentiality.

Responsibilities

• Provide administrative support to programs and offices; prepare and manage documents, invoices, and payments.
• Coordinate with internal and external customers; schedule meetings and maintain files.
• Train or mentor other staff and supervise subordinate clerical staff.
• Prepare or oversee records, reports, and confidential files and respond to inquiries.

Skills

Business English

Office administration

Record keeping

Spelling and punctuation

Business mathematics

Customer service

Education

Bachelor's degree

Job description

Job Posting TitleAdministrative Assistant IIAgency131 DEPARTMENT OF CORRECTIONSSupervisory OrganizationDOC Classification/PopulationJob Posting End DateRefer to the date listed at the top of this posting, if available. Continuous if date is blank.Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.Estimated Appointment End Date (Continuous if Blank)Full/Part-TimeFull timeJob TypeRegularCompensation$42,445.52Job DescriptionBasic PurposePositions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.Typical FunctionsParticipates in projects as team member or team leaderDevelops and implements special proceduresInitiates correspondence requiring knowledge of agency or program procedures and policiesDevelops and maintains confidential or complex filesInterprets and advises internal and external customers on departmental or program rules, regulations, and lawsAdministers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal dutiesRepresents agency, supervising official, or program area at meetings, conferences, or civic organizationsCoordinates activities with internal and external customersEstablishes educational and/or training programsInterviews callers, arranges appointments, and performs other office tasks and dutiesUtilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.Trains or mentors other staff.Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties.Level DescriptorThis is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services.Knowledge, Skills, Abilities and CompetenciesKnowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.Education and ExperienceEducation and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.Special RequirementsSome agencies may require frequent job-related travel for certain positions.Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.Some agencies may require a specific bachelor’s degree or college hours.Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.Education and ExperienceEducation and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.Special RequirementsSome agencies may require frequent job-related travel for certain positions.Some agencies may require typing or keyboarding at a rate of 50 wordsdegree or college hours.Additional Job DescriptionClassification and PopulationEqual Opportunity EmploymentThe State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:Agency Contact