Administrative Assistant II

131 DEPARTMENT OF CORRECTIONS; McLoud (OK); On-site; USD 36,000 - 49,000; Full time

Job summary

131 DEPARTMENT OF CORRECTIONS in Oklahoma is hiring an Administrative Assistant II to provide administrative support to programs and officials. The role covers filing, correspondence, reports, and basic bookkeeping tasks in a state government environment.

Candidates should have a bachelor’s degree and at least one year of relevant clerical experience; typing speed 50 WPM may be required; strong organization and confidentiality are essential.

Qualifications

• Knowledge of spelling, punctuation, and business English.
• Ability to establish and maintain records and handle confidential information.
• Familiarity with modern office methods and data processing.

Responsibilities

• Provides administrative support to programs and officials.
• Prepares correspondence, presentations, and reports.
• Oversees invoices, payments, requisitions, and other fiscal duties.
• Interprets policies and coordinates activities with internal and external customers.
• Trains or mentors staff and supervises clerical personnel when needed.
• Maintains confidential or complex files and supports office operations.

Skills

Spelling & grammar

Business English

Office software

Recordkeeping

Confidentiality

Education

Bachelor’s degree plus one year of technical clerical/administrative experience

Job description

Job Posting Title Administrative Assistant II Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC Classification/Population Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $42,445.52

Job Description

Basic Purpose Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

• Participates in projects as team member or team leader
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentors other staff.
• Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible for performing a variety of duties.

Level Descriptor

This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs. Ability is required to establish and maintain effective working relationships with internal and external partners, customers, and staff; perform confidential work and maintain confidentiality; and interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form.

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Special Requirements

Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy. Some agencies may require a specific bachelor’s degree or college hours. Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.

Special Requirements

Some agencies may require frequent job-related travel for certain positions. Some agencies may require typing or keyboarding at a rate of 50 words degree or college hours.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Internal Employee Application

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Employer Overview

Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.