Administrative Assistant II

The Estée Lauder Companies Inc.; New York (NY); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

The Estée Lauder Companies Inc. is seeking an Administrative Assistant II to provide organized, reliable support to three senior leaders: SVP & General Manager, La Mer; VP, Finance, Skincare Cluster; and VP, Strategy, Skincare Cluster.

The role manages calendars, travel, expenses, and day-to-day logistics to keep teams productive across time zones. The ideal candidate demonstrates strong attention to detail, discretion, and the ability to juggle competing priorities in a fast-paced environment

Formación

• 3+ years of relevant administrative or office support experience.
• Proficiency in Microsoft 365 apps with ability to learn new systems quickly.
• Strong organizational, time-management, and follow-through skills.

Responsabilidades

• Manage calendars for three leaders and coordinate meetings across time zones.
• Arrange domestic and international travel itineraries and logistics.
• Prepare and submit expense reports in line with company policy.
• Organize meetings, materials, and catering as needed.
• Prepare agendas, presentations, and correspondence with proofreading.
• Track follow-ups and deadlines, providing timely reminders.
• Serve as a professional point of contact routing requests to the right stakeholders.
• Maintain organized digital files, distribution lists, and records.

Conocimientos

Organizational skills

Time management

Written and verbal communication

Discretion

Team coordination

Herramientas

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Descripción del empleo

Description

POSITION OVERVIEW

The Administrative Assistant II provides organized and reliable administrative support to three senior leaders: SVP & General Manager, La Mer; VP, Finance, Skincare Cluster; and VP, Strategy, Skincare Cluster. Coordinate calendars, meetings, travel, expenses, and day-to-day logistics to help the leaders and their teams operate efficiently. Manage competing priorities with strong attention to detail, sound judgment, and discretion.

Key Responsibilities

• Manage calendars for three leaders, including scheduling meetings, resolving conflicts, coordinating across time zones, and communicating changes.
• Coordinate domestic and international travel, including itineraries, reservations, ground transportation, and related logistics.
• Prepare and submit expense reports, reconcile receipts, and resolve questions in accordance with company policy.
• Organize in-person and virtual meetings, including conference rooms, technology, attendee logistics, materials, and catering as needed.
• Prepare, format, and proofread agendas, presentations, reports, correspondence, and other meeting materials.
• Track routine follow-ups, deadlines, and action items. Provide timely reminders and flag scheduling or logistical issues.
• Serve as a professional point of contact for the supported leaders, routing requests and information to the appropriate stakeholders.
• Maintain organized digital files, distribution lists, contact information, and recurring meeting records.
• Process invoices, purchase orders, office requests, and other routine administrative transactions. Maintain basic tracking as needed.
• Support team meetings, leadership visits, town halls, and other departmental activities and events.
• Coordinate office supplies, equipment requests, and administrative onboarding logistics for new team members as needed.
• Partner with other administrative professionals to coordinate cross-functional meetings, share information, and provide coverage when appropriate.
• Handle confidential business and employee information with discretion and good judgment.
• Provide support on other administrative assignments and projects consistent with the role.

Qualifications

• 3+ years of relevant administrative or office support experience.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn new systems quickly.
• Strong organizational, time-management, and follow-through skills, with close attention to detail.
• Clear written and verbal communication skills and a professional, service-oriented approach.
• Ability to prioritize requests from multiple leaders and adjust to changing needs in a fast-paced environment.
• Sound judgment and discretion when handling sensitive or confidential information.
• Collaborative, dependable, and comfortable working independently within established processes.