Administrative Assistant II

Deutsche Post DHL Group; New Whiteland (IN); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical coverage

PTO and holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Job summary

DHL Supply Chain in New Whiteland, Indiana, is seeking an Administrative Assistant II to provide personal secretarial services and administrative support to management, including records management, billing, payroll and personnel files. The role requires at least one year of administrative experience and a High School Diploma or equivalent preferred.

Shift is 1st, Monday to Friday, 9:00am–5:00pm. DHL offers benefits such as medical/dental/vision coverage, PTO, 401(k) with company match, tuition

Qualifications

• At least one year of experience in an administrative role.
• Two years related experience is preferred.

Responsibilities

• Screen telephone calls and visitors and redirect as needed.
• Provide information to callers with knowledge of manager's area and company policies.
• Perform confidential administrative functions impacting cost (typing, reports, minutes).
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and accommodations.
• Open and review mail; draft routine responses and delegate items as appropriate.
• Follow up on delegated assignments.
• Maintain administrative filing system including confidential items.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment (fax, copier, printer, binding machines).
• Perform additional duties as assigned.

Skills

Administrative experience

Education

High School Diploma or equivalent

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the Office Supervisor, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Position: Administrative Assistant II Shift: 1st Shift: Monday - Friday 9:00am - 5:00pm Pay: $21.50/hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: At least one year of experience in a administrative role.

Be part of the world’s largest logistics company! DHL Supply Chain hasbeen certified as a Great Place to Work® in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30thday
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.