Administrative Assistant II

DHL; Memphis (TN); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Overtime pay

Holiday shifts

Job summary

DHL Germany Memphis seeks an Administrative Assistant to support management with personnel records and daily clerical tasks. You will exercise discretion and provide courteous information to associates while under general supervision of the General Manager.

Role is Friday–Sunday day shift, 12 hours per shift, 5:00am to 5:00pm, with holiday and overtime opportunities. Compensation is $20.65 per hour plus a $2 shift differential.

Qualifications

• Two years related experience required.
• High School Diploma or Equivalent preferred.

Responsibilities

• Provide administrative and clerical support to management including management of personnel records.
• Screen telephone calls and visitors and route to appropriate managers.
• Perform confidential administrative functions and prepare reports for customers or outside agencies.
• Maintain departmental records and prepare reports.
• Schedule meetings and travel arrangements.
• Open and review mail and compose routine responses.
• Support payroll records processing.
• Serve as central communication point for associates.

Skills

Two years related experience

Education

High School Diploma or Equivalent

Job description

Friday-Sunday Day Shift, Holiday and Overtime

12 hour Shift

5:00am - 5:00pm

$20.65 + $2 Shift Differential

Role Purpose

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager's area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.

#LI-DNP

Friday-Sunday Day Shift, Holiday and Overtime

12 hour Shift

5:00am - 5:00pm

$20.65 + $2 Shift Differential