Administrative Assistant II

Morgan State University; Maryland; On-site; USD 41,000 - 56,000; Full time

Job summary

Morgan State University’s Clara I. Adams Honors College seeks an Administrative Assistant II to provide comprehensive administrative and operational support to the Dean, Assistant Director, and staff.

You will coordinate daily office operations, manage communications and scheduling, and support programs and events in a fast-paced, student-centered environment. The ideal candidate has a high school diploma or GED and at least three years of secretarial experience, with proficiency in Microsoft

Qualifications

• High school diploma or GED is required.
• At least three (3) years of secretarial experience is required.
• Experience in higher education preferred.
• Experience with fiscal and purchasing processes and managing records is desirable.

Responsibilities

• Coordinate the daily administrative operations of the Clara I. Adams Honors College.
• Provide administrative support to the Dean, Assistant Director, and staff.
• Manage office communications, calendars, correspondence, records, and shared emails.
• Coordinate meetings, events, and special programs, including logistics and support.
• Maintain records, databases, and website content with accuracy and confidentiality.
• Assist with purchasing, budget-related transactions, reimbursements, and office inventory per policy.
• Serve as a primary contact for students, faculty, staff, and external partners with excellent service.
• Perform special projects and other related duties as assigned.

Skills

Strong organizational skills

Excellent communication

Education

Associate’s or Bachelor’s degree from an accredited college or university

Tools

Banner

Job description

Posting Summary

Job Title

Administrative Assistant II

Division

Divison of Academic Affairs

Department

Department of Honors College

Work Status

Full Time

Position Category

Staff

FLSA

Non-Exempt

Pay Range

$41,100 - $55,918 / year

Fund Source

State Support

Job Summary

The Clara I. Adams Honors College at Morgan State University invites applications for an Administrative Assistant II to provide comprehensive administrative and operational support to the Dean, Assistant Director, and Honors College staff. This position coordinates daily office operations, manages communications and scheduling, supports programs and events, maintains records and data, assists with fiscal and purchasing processes, and serves as a primary point of contact for students, faculty, staff, and external partners. The successful candidate will demonstrate strong organizational, communication, and problem-solving skills, exercise sound independent judgment, and thrive in a fast-paced, student-centered environment.

Job Duties

• Coordinate the daily administrative operations of the Clara I. Adams Honors College.
• Provide administrative support to the Dean, Assistant Director, and Honors College staff.
• Manage office communications, calendars, correspondence, records, and shared email accounts.
• Coordinate meetings, events, and special programs, including logistical planning and support.
• Maintain administrative records, databases, and website content while ensuring accuracy and confidentiality.
• Assist with purchasing, budget-related transactions, reimbursements, and office inventory in accordance with University policies.
• Serve as a primary point of contact for students, faculty, staff, and external constituents by providing exceptional customer service.
• Perform special projects and other related duties as assigned.

Requested Minimum Qualifications

Education

• A High school diploma or GED is required.

Experience

• At least three (3) years of secretarial experience is required.

Other

• Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Other Preferences for Consideration

Preferred Qualifications

• Associate’s or Bachelor’s degree from an accredited college or university.
• Experience working in higher education.
• Experience with Banner or other student information systems.
• Experience coordinating events, maintaining websites, and supporting budget or purchasing processes.

Knowledge, Skills & Abilities

Strong organizational, communication, customer service, and problem-solving skills. Proficiency in Microsoft Office Suite and Google Workspace. Ability to prioritize tasks, maintain confidentiality, and work independently in a fast-paced environment.