Administrative Assistant II

Morris Heights Health Center; Baltimore, Northern (MD, KY); On-site; USD 42,000 - 52,000; Full time

Job summary

The Clara I. Adams Honors College at Morgan State University invites applications for an Administrative Assistant II to provide comprehensive administrative and operational support to the Dean, Assistant Director, and Honors College staff.

This position coordinates daily office operations, manages communications and scheduling, supports programs and events, maintains records and data, assists with fiscal and purchasing processes, and serves as a primary point of contact for students, faculty,

Qualifications

• High school diploma or GED required.
• At least three (3) years of secretarial experience required.
• Additional related experience and education may substitute for education/experience with 30 college credits equal to one year.
• Experience in higher education and with budgeting/purchasing is preferred.

Responsibilities

• Coordinate the daily administrative operations of the Clara I. Adams Honors College.
• Provide administrative support to the Dean, Assistant Director, and staff.
• Manage office communications, calendars, correspondence, records and shared emails.
• Coordinate meetings, events, and special programs with logistical planning.
• Maintain records, databases and website content with accuracy and confidentiality.
• Assist with purchasing, budget-related transactions, reimbursements and inventory.
• Serve as a primary contact for students, faculty, staff and external partners.
• Perform special projects and other duties as assigned.

Skills

Organizational skills

Communication skills

Customer service

Problem-solving

MS Office proficiency

Google Workspace

Education

High school diploma or GED

Associates or Bachelor's degree (preferred)

Job description

Morgan State University is a public research university and historically black college (HBCU) in Baltimore, Maryland, United States. Morgan is Maryland's designated public urban university and the largest HBCU in Maryland.

Please see Special Instructions for more details.

Please enter one professional and one personal reference in the References page of the application.

Job Summary

The Clara I. Adams Honors College at Morgan State University invites applications for an Administrative Assistant II to provide comprehensive administrative and operational support to the Dean, Assistant Director, and Honors College staff. This position coordinates daily office operations, manages communications and scheduling, supports programs and events, maintains records and data, assists with fiscal and purchasing processes, and serves as a primary point of contact for students, faculty, staff, and external partners. The successful candidate will demonstrate strong organizational, communication, and problem-solving skills, exercise sound independent judgment, and thrive in a fast‑paced, student‑centered environment.

Job Duties

• Coordinate the daily administrative operations of the Clara I. Adams Honors College.
• Provide administrative support to the Dean, Assistant Director, and Honors College staff.
• Manage office communications, calendars, correspondence, records, and shared email accounts.
• Coordinate meetings, events, and special programs, including logistical planning and support.
• Maintain administrative records, databases, and website content while ensuring accuracy and confidentiality.
• Assist with purchasing, budget‑related transactions, reimbursements, and office inventory in accordance with University policies.
• Serve as a primary point of contact for students, faculty, staff, and external constituents by providing exceptional customer service.
• Perform special projects and other related duties as assigned.

Requested Minimum Qualifications

Required Minimum Qualifications

Education:

• A High school diploma or GED is required.

Experience:

• At least three (3) years of secretarial experience is required.

Other:

• Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year‑for‑year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications

• Associate’s or Bachelor’s degree from an accredited college or university.
• Experience working in higher education.
• Experience with Banner or other student information systems.
• Experience coordinating events, maintaining websites, and supporting budget or purchasing processes.

Knowledge, Skills & Abilities

Strong organizational, communication, customer service, and problem‑solving skills. Proficiency in Microsoft Office Suite and Google Workspace. Ability to prioritize tasks, maintain confidentiality, and work independently in a fast‑paced environment.

Special Instructions to Applicant

Please enter one professional and one personal reference in the References page of the application.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment Opportunity?
  • The Chronicle of Higher Education
  • EDULedger (formerly Diverse Issues in Higher Ed)
  • Higher Ed Jobs
  • Inside Higher Ed
  • Insight into Academia (formerly Insight into Diversity)
  • LinkedIn
  • Mid-Atlantic HERC (Higher Education Recruitment Consortium)
  • Other Online Advertising
  • Agency Referral
  • Website
  • MSU Careers Website
• * Do you have a High School Diploma or GED?
  • Yes
  • No
• * Do you have at least three (3) years of secretarial experience?
  • Yes
  • No
• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • PHD
• * How many years of experience do you have in this type of position?
  • 0-1
  • 1-3
  • 3-5
  • 5-7
  • 7+
• * How many years of Administrative support experience do you have?
  • 0-2
  • 3-5
  • 6-9
  • 10 or more
• * Are you a current employee of the university?
  • Yes
  • No
• * How many years of experience do you have working in an office environment?
  • 1-2
  • 3-5
  • 6-8
  • More than 10