Administrative Assistant II

DHL Supply Chain; Louisville (KY); On-site; Full time

Job summary

DHL Supply Chain is looking for an Administrative Assistant II in Louisville. This role involves providing administrative support, managing records, and facilitating communication. The ideal candidate should have a High School Diploma with relevant experience and strong organizational skills.

Benefits

Paid vacation and holidays

Excellent training and career advancement opportunities

Qualifications

• Two years related experience required.
• High School Diploma or Equivalent preferred.

Responsibilities

• Provide administrative and clerical support to management.
• Schedule meetings and appointments, and arrange travel.
• Process weekly payroll records.

Skills

Communication

Organizational Skills

Attention to Detail

Education

High School Diploma or Equivalent

Job description

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DHL Supply Chain is Hiring!

At DHL, you will play a part in one of the world’s most essential industries. As the world’s leading contractlogisticsprovider, we believe in doing the right thing, growing together, and delivering the difference. At DHL, you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL Supply Chain. In a global business like ours,the opportunitiesare endless. So, join us. Work with us. Grow with us.

• Position: First, (1st) Administrative Assistant II
• Shift: TBD
• Pay: $21.00
  
  
  

Be part of the world’s largestlogisticscompany!DHL Supply Chain hasbeen certified as a Great Place to Work and Top Employer in the US for the 3rdyear in a row!

• Paid vacation and holidays
• Excellent training and career advancement opportunities
  
  
  

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.
  
  
  

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred
  
  
  

Our Organization is an equal opportunity employer.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.
  
  
  

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred
  
  
  

Our Organization is an equal opportunity employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Transportation, Logistics, Supply Chain and Storage

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