Administrative Assistant II

RS&H, Inc.; Lake City (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

RS&H, Inc. seeks an Administrative Assistant II to support senior leaders in Tallahassee, FL. The role is an in-office position requiring coordination of meetings, travel arrangements, and document preparation.

You will manage files, vendor communications, and expense reports while maintaining strong client relationships. The ideal candidate has a high school diploma with relevant experience; an associate or bachelor's degree is preferred, along with advanced MS Office skills and excellent

Qualifications

• High school diploma or equivalent with five years relevant experience.
• Associate's or bachelor's degree preferred.
• Advanced knowledge of administrative duties and MS Office.
• Strong written and verbal communication and organizational skills.
• Ability to interact with clients, customers, contractors and stakeholders.

Responsibilities

• Coordinate and schedule meetings and appointments for senior leaders, including external events.
• Prepare reports, meeting minutes, presentations, agreements and contract documents.
• Coordinate and book travel and assist in preparing and submitting expense reports.
• Maintain electronic and physical files; call vendors for quotes.
• Serve as point of contact and resource for visitors.

Skills

Communication

Organizational skills

Client relations

Meeting coordination

Education

High school diploma

Associate's degree preferred

Bachelor's degree preferred

Tools

Microsoft Office

Job description

RS&H, Inc.

Administrative Assistant II

US-FL-Tallahassee

Job ID: 2026-8187

# of Openings: 2

Category: Administration

Tallahassee

Overview

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.

Responsibilities

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.

Qualifications

RS&H is currently seeking an experienced Administrative Assistant II to join our team in Tallahassee. This position will work in-office 5 days per week.

As part of the team, you'll serve an integral role on the program by providing administrative and project support to senior leaders within the program. You will be coordinating and scheduling meetings and appointments for senior leaders, including attendance at external events; preparing reports, meeting minutes, presentations, agreements and contract documents; coordinating and booking travel and assisting in preparing and submitting expense reports; maintain electronic and physical files; calling vendors to obtain quotes, and serving as a point of contact and resource for visitors.

To be successful in this role, you must:

• Possess a high school diploma or equivalent and five years relevant experience.
• Associate's or bachelor's degree is preferred.
• Possess advanced knowledge of administrative duties, coordination of complex projects and events, and Microsoft Office.
• Possess exceptional oral and written communications skills, as well as attention to detail, and strong organization and prioritization.
• Have the ability to effectively interact with and build relationships with clients, customers, contractors, and other key stakeholders.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Please view Equal Employment Opportunity Posters provided by OFCCP here.

Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

Equal employment opportunity, including veterans and individuals with disabilities.

PI286451802