Administrative Assistant II

Clearwater Paper Corporation; Indiana; On-site; USD 42,000 - 56,000; Full time

Job summary

Clearwater Paper Corporation in Indiana is seeking an experienced administrative professional to provide essential support across scheduling, records, communications, and office supply management. The role collaborates closely with managers and HR to keep operations running smoothly.

Responsibilities include managing department schedules and payroll entries, coordinating meetings, handling confidential documents, citing performance reports, and assisting with departmental projects.

Qualifications

• High school diploma/GED required.
• 2 years of office administrative experience.
• Demonstrated initiative and ability to manage multiple priorities in a 24/7 manufacturing environment.

Responsibilities

• Manage department schedules, payroll entries, and exceptions in coordination with managers
• Oversee vacation scheduling and attendance tracking; partner with HR on attendance-related matters as needed
• Coordinate meetings, presentations, catering, equipment, and communications with internal and external contacts
• Manage mail, correspondence, shipments, and confidential documentation
• Maintain organized filing systems, process expense reports, and maintain office and administrative supplies
• Support management with scheduling, records, communications, and administrative activities for all employee levels
• Prepare performance reports, including scorecards, inventory, shipments, and variance analyses
• Support team improvement initiatives, presentations, employee communications, and engagement activities
• Provide administrative support for management priorities, projects, and department activities
• Other duties as assigned

Skills

Administrative support

Scheduling

Education

High school diploma/GED

Job description

Job Summary

This role is responsible for providing administrative support such as scheduling, record keeping, critical staff communications and office supply ordering and maintenance.

Essential Functions

++Administrative Support++

• Manage department schedules, payroll entries, and exceptions in coordination with managers
• Oversee vacation scheduling and attendance tracking; partner with HR on attendance-related matters as needed
• Coordinate meetings, presentations, catering, equipment, and communications with internal and external contacts
• Manage mail, correspondence, shipments, and confidential documentation
• Maintain organized filing systems, process expense reports, and maintain office and administrative supplies

++Management Support++

• Support management with scheduling, records, communications, and administrative activities for all employee levels
• Prepare performance reports, including scorecards, inventory, shipments, and variance analyses
• Support team improvement initiatives, presentations, employee communications, and engagement activities
• Provide administrative support for management priorities, projects, and department activities

Other duties as assigned

Requirements

• High school diploma/GED required
• 2 years of office administrative experience
• Demonstrated initiative and ability to manage multiple priorities in a 24/7 manufacturing environment

Physical Demands & Work Environment

• Work primarily in an office environment with extended periods of sitting, frequent computer use, repetitive hand and arm movements, and periodic standing, walking, and movement throughout office and meeting areas
• Entry into manufacturing, warehouse, or operational areas requires compliance with safety procedures and use of personal protective equipment (PPE), including eye and hearing protection, hard hat, and steel-toed footwear
• Occasional physical activities such as lifting, carrying, bending, reaching, walking on uneven surfaces, or moving materials, as required by the role

Total Rewards Details

We prioritize an exceptional workplace experience, offering a comprehensive total reward package. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidate’s job-related knowledge, skills, education, and experience. Benefits, including medical, dental, vision, and more, generally begin after 30 days. Our paid time off includes vacation days, personal days, and company holidays. For more on our compensation philosophy, please contact our Talent Acquisition Team at [e-mail].

Clearwater Paper will not offer sponsorship for employment-based visa status (including, but not limited to, H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Paper’s sponsorship to continue to work legally in the United States.

This role will be open for a minimum of 2 weeks or at the point a successful candidate is selected.