Administrative Assistant II

Clearwater Paper Corporation; Hagerstown (IN); Presencial; USD 42.000 - 55.000; Jornada completa

Descripción de la vacante

Clearwater Paper Corporation is seeking an Administrative Support professional to handle scheduling, record keeping, staff communications, and supplies in a manufacturing setting.

Responsibilities include coordinating meetings, tracking attendance, processing expenses, and assisting management with projects and reporting. A 2+ year office admin background and a high school diploma are required.

Formación

• High school diploma or GED required.
• 2+ years of office administrative experience.
• Ability to manage multiple priorities in a 24/7 manufacturing environment.

Responsabilidades

• Schedule department activities, track attendance, and coordinate with managers.
• Coordinate meetings, catering, equipment, and internal/external communications.
• Handle mail, shipments, and confidential documents with discretion.
• Maintain filing systems and process expense reports and office supplies.
• Support management with records, communications, and admin activities.

Conocimientos

Multitasking

Office administration

Communication

Educación

High school diploma/GED

Descripción del empleo

Job Summary

This role is responsible for providing administrative support such as scheduling, record keeping, critical staff communications and office supply ordering and maintenance.

Essential Functions

Administrative Support

• Manage department schedules, payroll entries, and exceptions in coordination with managers
• Oversee vacation scheduling and attendance tracking; partner with HR on attendance-related matters as needed
• Coordinate meetings, presentations, catering, equipment, and communications with internal and external contacts
• Manage mail, correspondence, shipments, and confidential documentation
• Maintain organized filing systems, process expense reports, and maintain office and administrative supplies

Management Support

• Support management with scheduling, records, communications, and administrative activities for all employee levels
• Prepare performance reports, including scorecards, inventory, shipments, and variance analyses
• Support team improvement initiatives, presentations, employee communications, and engagement activities
• Provide administrative support for management priorities, projects, and department activities

Other duties as assigned

Requirements

• High school diploma/GED required
• 2+ years of office administrative experience
• Demonstrated initiative and ability to manage multiple priorities in a 24/7 manufacturing environment

Physical Demands & Work Environment

• Work primarily in an office environment with extended periods of sitting, frequent computer use, repetitive hand and arm movements, and periodic standing, walking, and movement throughout office and meeting areas
• Entry into manufacturing, warehouse, or operational areas requires compliance with safety procedures and use of personal protective equipment (PPE), including eye and hearing protection, hard hat, and steel-toed footwear
• Occasional physical activities such as lifting, carrying, bending, reaching, walking on uneven surfaces, or moving materials, as required by the role

Total Rewards Details

We prioritize an exceptional workplace experience, offering a comprehensive total reward package. Compensation ranges are estimates based on market data. Actual offers account for internal equity and the candidate’s job-related knowledge, skills, education, and experience. Benefits, including medical, dental, vision, and more, generally begin after 30 days. Our paid time off includes vacation days, personal days, and company holidays.

Clearwater Paper will not offer sponsorship for employment-based visa status (including, but not limited to, H-1B visa status and other employment-based nonimmigrant visas) for this position. Accordingly, all applicants must be currently authorized to work in the United States on a full-time basis and must not require Clearwater Paper's sponsorship to continue to work legally in the United States.

This role will be open for a minimum of 2 weeks or at the point a successful candidate is selected.