Administrative Assistant II

1810 Wentworth-Douglass Hospital; Dover (DE); On-site; USD 50,747,000 - 69,916,000; Full time

Job summary

Wentworth-Douglass Hospital is seeking an Advanced Level Administrative professional to join the Cancer Center team in Dover, NH, supporting 3 Medical Directors and the Sr. Director. The role requires 2–3 years of healthcare administrative experience at the Sr.

Director level or higher, with cancer center exposure preferred. The position features a standard daytime schedule, onsite work location, and a 40-hour work week.

Qualifications

• High School Diploma or Equivalent required.
• Trade/Technical/Vocational Diploma in a related field preferred.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofreading of literature.

Skills

MS Office

Proofreading

Communication

Phone etiquette

Medical terminology

Time management

Interpersonal skills

Education

High School Diploma or equivalent

Trade/Technical/Vocational Diploma preferred

Tools

Office equipment

Phone system

Job description

Site

Site: Wentworth-Douglass Hospital Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries.

Job Summary

This position is Monday through Friday 8:00am - 4:30pm at Wentworth-Douglass Hospital/MGB in Dover, NH We have an exciting opportunity for an Advanced Level Admin to join our Cancer Center Team supporting 3 Medical Directors and our Sr. Director. The ideal candidate will have a minimum of 2-3 years of healthcare Admin experience directly supporting staff members at the Sr. Director level and above. Previous experience working in a Cancer Center preferred.

Summary

Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.

Essential Functions

Prepare reports, meeting minutes and correspondence.

• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and itineraries.
• Coordinate meetings, travel, conference calls, and complete expense reports.
• Answer and transfer phone calls.
• May perform transcription and proofread and edit literature, prepare applications for department.
• Remain knowledgeable of business unit policies.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under moderate supervision.

Qualifications

• Education High School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferred
• Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Experience Administrative Assistant or Secretarial Experience 2-3 years required.

Knowledge, Skills and Abilities

• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

Additional Job Details (if applicable)

Remote Type Onsite Work Location 789 Central Avenue

Scheduled Weekly Hours 40

Employee Type Regular Work Shift Day (United States of America)

Pay Range $17.71 - $24.40/Hourly

Grade 3

EEO Statement

1810 Wentworth-Douglass Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.