Administrative Assistant II

InnovAge Holding Corp.; Charlottesville (VA); On-site; USD 26,000 - 32,000; Full time

Job summary

InnovAge is seeking an Administrative Assistant II to support the Adult Day Health Center's Center Director and management team, handling scheduling, communications, and basic admin tasks.

You will manage mail, coordinate supplies, run basic reports, maintain forms, and assist with minutes and meetings, ensuring smooth workflows and accurate data entry.

Qualifications

• Data entry and routine administrative tasks with accuracy.
• Excellent grammar, spelling, punctuation, and communication skills.
• Familiarity with basic office equipment (copiers, scanners, fax, etc.).

Responsibilities

• Provides administrative support to the Center Director and management team.
• Scans/indexes documentation and performs data entry per department requirements.
• Coordinates office space, equipment, supplies and forms.
• Sorts, opens and routes mail and initiates correspondence as needed.
• Runs basic reports to assist management.
• Oversees center administrative efforts and communicates with the Interdisciplinary Team.
• Directs receptionist and schedules administrative support to ensure coverage.
• Orders and coordinates delivery of supplies.
• Maintains daily/monthly forms in a paperless environment.
• Attends meetings and takes minutes as needed.

Skills

Data entry

Verbal/written communication

Attention to detail

Scheduling

Education

High School Diploma/GED

Tools

MS Teams

Microsoft Office

Job description

The Administrative Assistant II is responsible for providing administrative support to the Adult Day Health Center (ADHC) supporting the Center Director and management team.

• Scans/indexes documentation in a timely manner and performs data entry per department requirements.
• Completes routine administrative tasks on a regular basis with attention to detail and accuracy
• Coordinates and organizes office space, equipment, supplies and forms
• Sorts, Opens and routes mail; initiates correspondence as needed
• Runs basic reports using various software applications in assistance of management
• Oversees all center administrative efforts and communicates to the Interdisciplinary Team
• Coordinates and provides direction to center receptionist and assists with scheduling of administrative support team to ensure adequate coverage and smooth workflows
• Completes miscellaneous projects for the team as appropriate
• Orders and coordinates the delivery of supplies to support center
• Maintains and updates daily and monthly forms in a paperless environment.
• Attends meetings, performs basic setup and takes minutes as needed.

REQUIRED

• 4+ yr administrative support and working knowledge of MS Teams & Office (Outlook, Word, Excel)
• Strong grammar, spelling, punctuation, editing and verbal/written communication skills.
• Experience/knowledge of basic office equipment such as copiers, scanners, fax machines, etc.
• High School Diploma/GED

PREFERRED

• Bi-lingual

InnovAge is dedicated to empowering seniors to live independently, allowing them to age in their own homes and communities safely. InnovAge offers an alternative to nursing homes through its Program of All-inclusive Care for the Elderly (PACE), which provides enrolled seniors with customized healthcare and social support at PACE Adult Day Health Centers. These centers are staffed by medical professionals who are committed to creating personalized care plans for each participant. At InnovAge, our team members are our greatest asset and have a significant impact on the lives of our participants every day. When you join InnovAge, you'll work alongside talented, respectful, and passionate colleagues within a patient-centered care model.

InnovAge is committed to equal opportunity and affirmative action, and we strive to create a diverse and inclusive workplace. We consider all qualified candidates for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, pregnancy, or any other protected status. Salaries are determined by various factors such as qualifications, experience, and location, and do not include potential bonuses or benefits. Our extensive benefits package includes medical/dental/vision insurance, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company-paid holidays.

Applicants are considered until the position is filled.

$19.23 - $23.08

Compensation Disclaimer

The pay may vary depending on job related factors, such as work location, experience, knowledge, skills, education, certifications, training and internal equity. InnovAge offers a comprehensive benefits package, which includes medical, dental, vision, 401(k) plan with company match, short and long-term disability, life insurance, supplemental life insurance, ADD, flexible spending account, paid time off and company paid holidays.

Attention Florida Applicants

This position requires a background screening through the Florida Care Provider Background Screening Clearinghouse. For more information, please visit the Clearinghouse Education and Awareness website: https://info.flclearinghouse.com

Your trust matters to us, and we appreciate your interest in joining InnovAge.