Administrative Assistant II

UMBC; Baltimore (MD); Hybrid; USD 31,000 - 41,000; Full time

Job summary

The University of Maryland, Baltimore County (UMBC) Economics Department is seeking an Administrative Assistant II to support front office operations, reporting to the Office Supervisor and collaborating with faculty. The role involves desk coverage, room scheduling in 25Live, record keeping, inventory custody, event planning, and calendar maintenance; strong communication skills are required.

This regular, full-time position offers a hybrid telework option, competitive pay starting at

Qualifications

• High School Diploma or GED required; 3 years admin support experience.
• Strong verbal and written communication and customer service skills.
• Experience with PeopleSoft and document imaging is preferred.

Responsibilities

• Provides front desk support to Economics Department and Accounting Program.
• Manages and monitors room reservations and classroom search in 25Live.
• Performs syllabi, key holder, and other record keeping tasks.
• Serves as inventory custodian and maintains seminar room calendar.
• Schedules meetings, coordinates events, and supports faculty as needed.
• Performs other tasks as assigned.

Skills

Administrative support

Communication skills

Scheduling

Record keeping

Customer service

Office software

Education

High School Diploma or GED

Bachelor's degree

Tools

PeopleSoft

Document imaging

Job description

Work type

Full-time

Categories

Admin - Secretary and Administrative Assistants

Position Title

Administrative Assistant II

Description

The University of Maryland, Baltimore County (UMBC) is seeking an Administrative Assistant II for the Economics Department and Accounting Program. Reporting to the Office Supervisor and working closely with the faculty, the incumbent will be responsible for front office operations

Department

Economics Department

UMBC's Economics department offers excellent preparation for employment in business or government. Our department is dedicated to both excellence in teaching and cutting-edge research as we provide the framework for tackling some of the most pressing challenges of our time.

Position Overview

The University of Maryland, Baltimore County (UMBC) is seeking an Administrative Assistant II for the Economics Department and Accounting Program. Reporting to the Office Supervisor and working closely with the faculty, the incumbent will be responsible for front office operations

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $22.41 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

Telework

A hybrid telework schedule may be available.

Responsibilities

• Provides front desk support to the Department of Economics and the Accounting Program.
• Manages and monitors the schedule for Economic Department room reservations. Searches for classroom availability for TA’s. Assist Scheduling Coordinator and other faculty members in 25Live to occasionally book classrooms.
• Syllabi, key holder, and other record keeping.
• Serves as the inventory custodian.
• Maintains seminar room calendar and schedules meetings and plans events.
• Syllabi, key holder, and other record keeping.
• Performs other tasks as assigned.

Required Minimum Qualifications

• High School Diploma or GED.
• Three years experience providing administrative support.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Strong verbal and written communications skills, commitment to exemplary customer service, supervisory experience and experience with PeopleSoft and document imaging.

Preferred Qualifications

• Bachelor's degree
• General knowledge of and skill in the practical application of generally accepted office practices and procedures.
• Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents.
• Skill in various computer software packages, such as word processing, spreadsheets, databases, presentation programs, and calendaring software.
• Ability to understand and follow oral and written instructions.
• Ability to interact effectively with internal and external parties in a courteous and efficient manner.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Background Screening Statement

A background check will be required.

Closing Date

Open Until Filled

Benefits

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary

Pay Range (minimum: $22.41 per hour / maximum: $29.68 per hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours

Full-time

Type

Regular

FLSA Status

Nonexempt

Equal Opportunity Statement

UMBC is an Affray/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.