Administrative Assistant I — Travel & Exec Support

Word on Fire Catholic Ministries; Rochester (MN); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Work-from-home Wednesdays

Up to 20 additional work-from-homedays

Life insurance

Short-term disability

Long-term disability

Medical insurance

Dental insurance

Vision insurance

HSA/FSA

Retirement plan 3% employer contrib

Paid time off

Paid holidays

Parental leave

Job summary

Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron. Based in Rochester, MN, the Administrative Assistant I provides essential calendar management, travel logistics, and executive support for senior leadership.

This role requires discretion, professionalism, and the ability to handle confidential information in a fast-paced environment. As a backup to the Senior Executive Assistant, you will assist with travel itineraries, board

Qualifications

• Bachelor’s or Associate degree in Administration or 2 years admin experience.
• Proficient in Google Workspace and Microsoft Office for docs and presentations.
• Self-starter with high attention to detail.
• Excellent organizational and time-management skills under pressure.
• Professional written and verbal communication.
• Ability to handle confidential information with discretion.
• Ability to travel as needed.
• Willingness to work off-hours including nights and weekends.
• Commitment to Word on Fire mission.

Responsibilities

• Assist the Senior Executive Assistant in managing active executive calendars, identifying conflicts, and scheduling internal and external meetings.
• Perform general administrative tasks, process expense reports, and execute out-of-office errands.
• Collaborate with travel agents and vendors to manage logistics, lodging, transportation.
• Create complex domestic and international travel itineraries for C-Suite executives and update as needed.
• Draft, edit, and format slide decks and briefing documents for leadership and board meetings.
• Serve as the primary operational backup for the Senior Executive Assistant during absences.
• Maintain general office supplies and manage inventory.
• Work with Human Resources and other departments to plan employee engagement events.
• Handle all responsibilities with discretion and confidentiality.

Skills

Calendar management

Attention to detail

Discretion

Travel coordination

Communication skills

Time management

Organization

Team collaboration

Education

Admin degree or related

Tools

Google Workspace

Microsoft Office

Presentation design

Job description

Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron. Based in Rochester, MN, the Administrative Assistant I provides essential calendar management, travel logistics, and executive support for senior leadership.

This role requires discretion, professionalism, and the ability to handle confidential information in a fast-paced environment. As a backup to the Senior Executive Assistant, you will assist with travel itineraries, board