Administrative Assistant I - PT 29 hours weekly - $14.53/hr.

The Salvation Army USA Southern Territory; Oklahoma; On-site; USD 17,000 - 25,000; Part time

Job summary

The Salvation Army USA Southern Territory in Tulsa, Oklahoma seeks a part-time Administrative Assistant I to support the Finance Office.

You will perform a variety of clerical tasks, prepare meeting minutes, file records, handle incoming/outgoing mail, answer phones, and assist with basic bookkeeping for smooth office operations.

Requirements include a high school diploma or GED, proficiency in Microsoft Word and Excel, and at least two years of clerical experience in an office environment.

Qualifications

• High school diploma or GED required.
• Proficient in Microsoft Word and Excel.
• Two years plus clerical office experience.

Responsibilities

• Provide administrative support to the Finance Office.
• Prepare minutes for meetings and maintain filing records.
• Answer the telephone and provide general information on office operations.
• Process incoming/outgoing mail for the assigned area.

Skills

Office practices

Record keeping

English grammar

Basic math

Computer software

Filing system

Telephone etiquette

Planning & organizing

Education

High school diploma or GED

Microsoft Word

Microsoft Excel

Job description

The Salvation Army, an internationally recognized non-profit, faith-based organization, is looking for a PT Administrative Assistant I for our Finance Office located in Tulsa, Oklahoma.

Job Summary:

Provides administrative support to the Finance Office.

Performs a variety of clerical and secretarial work necessary for the smooth operation of the Finance Office; processes a variety of routine paperwork necessary for office operations; prepares minutes for meetings; files and records information; answers the telephone and provides general information regarding the office operations and/or services; processing incoming/outgoing mail for an assigned area.

Knowledge, Skills, and Abilities:

• Knowledge of general office practices and procedures.
• Knowledge of effective and efficient record-keeping and bookkeeping practices and procedures.
• Knowledge of the English language including proper grammar and punctuation.
• Knowledge of basic mathematics.
• Ability to learn and become proficient in specific computer software.
• Ability to maintain an efficient and organized filing system to ensure that items can be retrieved in a timely manner.
• Ability to answer the telephone in a courteous and tactful manner.
• Ability to follow instructions plans and organizes work, and work under limited supervision.

Education and Experience:

High school diploma or G.E.D. required; proficient in Microsoft Word and Excel; two years plus experience performing clerical work in an office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.

Certifications:

May require a valid state driver's license.

Physical Requirements:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform routine mathematical computations.
• Ability to key data information into computer.
• Ability to sort and file documents alphabetically and numerically.
• Ability to operate various general office equipment including a telephone, typewriter, computer, and adding machine.
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to clients requiring assistance.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.

Working Conditions:

Work is performed in a normal office environment where there is little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled.