Administrative Assistant I Field Representative - Chico

The Hignell Companies; Chico (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

The Hignell Companies is seeking an Administrative Assistant I – Field Representative in Chico to support residential property management across Northern California. You will manage inspections, showings, notices, and the creation of work orders for properties under management.

Primary responsibilities include ensuring compliance with landlord-tenant laws, maintaining professional representation of the company, and coordinating with the admin team.

Qualifications

• High school diploma or GED; additional education preferred.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Excellent verbal and written communication skills.
• Self-motivated with strong organizational, multi-tasking, planning, and follow up skills.
• Ability to work independently as well as in a team.
• Present self professionally and uphold the company image.
• Demonstrated leadership and project success are expected.
• Able to work in a fast paced environment.
• Ability to establish and maintain effective relationships with coworkers, admin staff, and the public.
• Self-motivated, punctual, detail oriented, and independent.

Responsibilities

• Conduct interior/exterior inspections of vacant and occupied properties.
• Post notices as required.
• Conduct showings of available units.
• Create maintenance work orders as required.
• Travel as needed and participate in after-hours emergency phone rotation.
• Attend team meetings in Redding as required.
• Maintain company vehicles by scheduling appointments and shop visits.
• Represent the Company professionally at all times.
• Ensure compliance with landlord-tenant laws.
• Perform other duties assigned.

Skills

Communication

Organization

Multitasking

Planning

Follow-up

Independent work

Teamwork

Professional image

Interpersonal skills

Punctuality

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Working closely with the Office Manager, the Administrative Assistant I – Field Representative - Chico is responsible for the management of residential real estate properties managed by the Company and will primarily be responsible for inspections, showings, posting notices, and creating work orders for managed properties throughout Northern California.

Essential Functions:

• Conduct interior/exterior and follow up inspections of vacant, as well as occupied rental properties.
• Post notices as required.
• Conduct showings of available units.
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Demonstrates ability to understand financial goals and operate properties in the best interests of the owners.
• Generates necessary legal action, documents and process in accordance with State and Company guidelines.
• Represents the Company in a professional manner at all the times.
• Prepares and implements procedures and systems within Company guidelines to ensure orderly, efficient workflow.
• Complies with all applicable state, federal, and local laws related to the responsibilities of the position, including landlord-tenant laws.
• Create maintenance work orders as required.
• Participate in the employee rotation of the after-hours emergency phone line.
• Travel as required.
• Attend team meetings in Redding as required.
• Maintenance of company vehicles by scheduling appointments and delivering vehicles to designated auto shops.
• Any other duties assigned.

Other Functions:

• Enforces Company policies and safety procedures.
• Regularly updates job knowledge by participating in educational opportunities, reading professional publications, maintaining professional networks, and participating in professional organizations.

Mental and Physical Demands:

• Experiences frequent interruptions; required to meet inflexible deadlines; requires concentration and attention to detail; requires a high level of organizational and prioritization skills; may occasionally deal with distraught or difficult individuals.
• Requires ability to maintain absolute confidentiality of information received.
• Required to sit for prolonged periods; exposed to visual display terminal for prolonged periods; dexterity and precision required in the operation of a computer.

Supervisory Responsibilities:

• None

Desired Core Competencies/Qualifications:

• Commitment to the Company’s mission.
• High school diploma or GED. Additional education and/or training is preferred.
• Proficient in use of Microsoft Office (Excel, Word, PowerPoint).
• Excellent verbal and written communication skills.
• Self-motivated with strong organizational, multi-tasking, planning, and follow up skills.
• Ability to work independently as well as in a team environment.
• Ability to present self in a professional manner and represent the Company image.
• Demonstrated leadership and project success are expected.
• Ability to work in fast paced environment.
• Ability to establish and maintain effective relationships with co-workers, administrative team, and the public.
• Self-motivated, punctual, detail oriented, and able to work independently.
• Must have excellent organizational and interpersonal skills.
• Current Class C Driver’s License with a clean driving record.