Administrative Assistant I, Emergency Services

Clallam County Public Hospital District No. 2 (DBA Olympic Medical Center); United States; On-site; USD 32,000 - 45,000; Full time

Job summary

Olympic Medical Center is seeking an Emergency Department Administrative Assistant to ensure efficient day-to-day operations and serve as the central point for a wide range of matters both within and outside the ED.

The role involves maintaining staffing schedules, onboarding new staff, scheduling classes, ordering supplies, and coordinating with leadership on vacations and meetings to keep the ED organized and running smoothly.

Qualifications

• Associate degree or 3 years related experience required.
• Experience with word processing, database software and public relations.
• Strong customer service and computer skills preferred.

Responsibilities

• Maintain and update the ED staffing schedule and audit time cards.
• Create onboarding schedules for new staff and schedule classes.
• Order ED office supplies and schedule meetings.
• Coordinate with director on staff vacations and other clerical duties.
• Maintain a calm, orderly and productive working environment.

Skills

Customer service

Computer skills

Public relations

Word processing

Education

Associate degree or 3 years related experience

Tools

Database software

Job description

ABOUT OLYMPIC MEDICAL CENTER:

Imagine working on Washington State’s beautiful North Olympic Peninsula where recreational opportunities abound. Whether you enjoy hiking, camping, fishing, kayaking or cycling, the Olympic Peninsula is home to numerous adventures for outdoor enthusiasts. It's a great place to live, work, play and raise a family.

Bordered by the scenic Olympic National Park, the Strait of Juan de Fuca and the Pacific Coast - with Seattle and Victoria, BC just a ferry ride away - you won’t find a better location. You’ll receive a competitive salary, excellent benefits plus an amazing PNW lifestyle – a perfect combination!

FTE: 100% WORK SHIFT Days PAY RANGE: $22.80 - $32.82 UNION: SHIFT DIFFERENTIALS/PREMIUMS: JOB DESCRIPTION: Responsible for the accuracy and efficiency of the day-to-day operations of the Emergency Department at OMC by providing administrative support, and serving as the focal point for resolving a wide range of matters arising both within and outside the Emergency Department. The ED administrative assistant is responsible for the maintaining and updating the department staffing schedule, including auditing time card corrections. Additionally, they are responsible for: creation of the onboarding schedule for new staff, scheduling classes for staff, ordering ED office supplies, scheduling meetings, working with director/supervisor on staff vacations, and other clerical duties as needed. Responsible for maintaining a calm, orderly and productive working environment.

EDUCATION Associate’s degree in Business Administration or related field OR 3 years equivalent, associated work experience required.

EXPERIENCE Experience in using word processing software, database software and in public relations. Must have strong customer service and computer skills. Emergency Department experience desirable.

LICENSURE/CREDENTIALS HUC certification preferred.

Equal Employment Opportunity (EEO) Statement: Olympic Medical Center is an Equal Opportunity Employer that values workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please visit www.eeoc.gov.

Olympic Medical Center, the largest employer in Clallam County, has a wide variety of employment opportunities. We welcome you the opportunity to join our team of highly-trained and experienced staff! We offer excellent benefits, competitive salaries and an intentional culture that represents respect and appreciation for all of our employees. OMC cares and is an eligible employer for Public Service Loan Forgiveness and other loan forgiveness programs.

Whether you enjoy hiking, camping, fishing, kayaking or cycling, the Olympic Peninsula is home to myriad opportunities for outdoor enthusiasts, and a great place to live, work, play and raise a family.

I find the staff and employees very caring and open, and I'm thrilled that there was an opening in my specialty to be able to come here. - Dr. Zina Hajduczok

There is no better illustration of the value that rural facilities provide to their communities than the annual identification and recognition of the top-performing rural facilities. Each year, the rural hospitals are analyzed through the lens of the Chartis Rural Hospital Performance INDEX, the industry’s most comprehensive and objective assessment of rural hospital performance in the United States.

Family and Medical Leave Act (FMLA) Equal Employment Opportunity (EEO) Equal Polygraph Protection Act (EPPA) Non-discrimination Patient Rights HIPAA