Administrative Assistant I - Dallas

Baker Construction; United States; On-site; USD 30,000 - 50,000; Full time

Job summary

Baker Construction is seeking an Administrative Assistant I to provide clerical and administrative support to one or more managers or departments within Shared Services or a Region. The role requires strong written and verbal communication, file management, and coordination of meetings and travel.

Ideal candidates will have a high school diploma or equivalent (or 2 years related experience) and be proficient with Word, Excel, Outlook, and PowerPoint.

Qualifications

• High School diploma or equivalent or 2 years related experience.
• Proficient with Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Performs general clerical duties including filing, mailing, faxing, photocopying, typing.
• May assist with timekeeping, payroll and/or HR functions.
• May schedule appointments and update calendars for the manager(s).
• May assist with coordination of travel arrangements for the manager(s).
• May set up and coordinate meetings and conferences.
• Answers phone prompts professionally.
• May order and maintain office supplies for assigned area.

Skills

MS Word

MS Excel

MS Outlook

MS PowerPoint

Communication

Time management

Team player

Clerical skills

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative.

The Administrative Assistant I

The Administrative Assistant I provides clerical and administrative support to one or more managers or departments within Shared Services or a Region.

Roles and Responsibilities

• Performs general clerical duties including, but not limited to, filing, mailing, faxing, photocopying, typing.
  • Types correspondence
  • Maintains hard and electronic files
  • Handles materials and documents in a professional and discreet manner
  • Pulls reports, bid bonds, preconstruction documents, etc.
  • Codes and tracks invoices
• May assist with timekeeping, payroll, and/or HR functions
• May schedule appointments and update calendars for manager(s) within area of responsibility
  • May assist with coordination of travel arrangements for manager(s)
  • May set-up and coordinate meetings and conferences
• Answers phone(s) promptly and in a professional manner
• May order and maintain office supplies for assigned area of responsibility i.e kitchen and bathroom supplies
• May assist with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.

Requirements

• High School diploma or equivalent or 2 years related experience
• Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint

The following competencies are needed to successfully perform this job:

• Ability to write reports, business correspondence, and procedures
• Ability to listen to and read and comprehend instructions; ability to read and comprehend correspondence and memos
• Strong writing and verbal skills
• Ability to effectively respond to questions in one-on-one and small group situations with co-workers and clients
• Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
• Must possess strong customer service skills
• Must be willing to work with others and be a part of a team
• Good listening skills
• Must be able to prioritize work and utilize strong organizational skills
• Ability to maintain confidentiality
• Ability to solve practical problems using existing processes and procedures
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to define problems, collect information, establish facts, and draw valid conclusions

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.