Senior Contracts Administrator

Baker Construction; Hallam (NE); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Great pay

Excellent benefits

Career growth opportunities

Job summary

Baker Construction is seeking a Senior Contracts Administrator to support the Contracts Manager and Project Leadership by creating, reviewing, and finalizing contract documents and managing procurement. You will verify subcontractor activity and maintain essential purchasing records.

This role requires a Bachelor's degree with 8 years of related experience or equivalent, strong communication skills, and proficiency in MS Office and document-management software. Excellent benefits offered.

Qualifications

• Bachelor's degree and 8 years' related experience or equivalent combination of education and experience
• Proficiency with computers and Microsoft software programs such as Blue Beam, Adobe, Word, Excel, Outlook, Box, Document Management Systems; other related business software is beneficial
• Strong communication skills, both oral and written
• Must possess strong customer service skills

Responsibilities

• Prepares, reviews, and maintains purchasing and contract documentation, including requisitions, purchasing agreements, purchase orders, invoices, and supporting records
• Tracks purchasing and subcontract requirements from initial requests through resolution, keeping logs and document management systems accurate and current
• Coordinates with Purchasing, Contracts, Operations, project personnel, and other departments to obtain required information, approvals, and documentation
• Communicates with vendors and subcontractors about document status, purchasing requirements, commitments, and discrepancies
• Reviews purchasing and invoice records for completeness and consistency with applicable agreements, purchase orders, and supporting documentation
• Investigates documentation, procurements, and payment discrepancies; coordinate solutions within established authority and escalating unresolved or approval-dependent matters
• Prepares reports and maintains records that support purchasing decisions, contract administration, and payment processing
• Maintains professional working relationships with internal teams, vendors, and subcontractors

Skills

Communication skills

Customer service

Legal document reading

Problem solving

Education

Bachelor's degree + 8 years experience

Tools

Blue Beam

Adobe

Word

Excel

Outlook

Box

Document Management Systems

Job description

Req ID: 8417
Travel: Up to 25%
Number of Openings: 1
Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms.
Make a meaningful impact with a team that values ambition and rewards initiative.

Summary

The Senior Contracts Administrator is responsible for providing accurate and timely support to both the Contracts Manager and the Project Leadership team by creating, reviewing, finalizing contract documents, managing procurement of materials, and verifying subcontractors’ activity.

Roles and Responsibilities

• Prepares, reviews, and maintains purchasing and contract documentation, including requisitions, purchasing agreements, purchase orders, invoices, and supporting records
• Tracks purchasing and subcontract requirements from initial requests through resolution, keeping logs and document management systems accurate and current
• Coordinates with Purchasing, Contracts, Operations, project personnel, and other departments to obtain required information, approvals, and documentation
• Communicates with vendors and subcontractors about document status, purchasing requirements, commitments, and discrepancies
• Reviews purchasing and invoice records for completeness and consistency with applicable agreements, purchase orders, and supporting documentation
• Investigates documentation, procurements, and payment discrepancies; coordinate solutions within established authority and escalating unresolved or approval-dependent matters
• Prepares reports and maintains records that support purchasing decisions, contract administration, and payment processing
• Maintains professional working relationships with internal teams, vendors, and subcontractors

Requirements

• Bachelors degree and 8 years' related experience or equivalent combination of education and experience and/or similar training; or equivalent combination of education and experience
• Proficiency with computers and Microsoft software programs such as Blue Beam, Adobe, Word, Excel, Outlook, Box, Document Management Systems; other related business software is beneficial
• Strong communication skills, both oral and written
• Must possess strong customer service skills

The following competencies are needed to successfully perform this job:

• Ability to read, organize, and interpret legal documents such as contracts, warranties, guidelines, instructions, and procedure manuals
• Ability to prepare contract correspondence
• Ability to work with and understand instructions from field supervision, subcontractors, suppliers, engineering, quality, purchasing, and project leadership
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to calculate rates, ratios, and percentages
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and co-workers
• Ability to apply common sense understanding to connect construction work packages and lookaheads to material, equipment, service, and documentation requirements
• Ability to independently resolve problems involving Contract and Legal document issues

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.
Baker is an EOE Disability/Veterans Employer.
Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [e-mail] or calling 1-513-539-4000 and asking for HR.