Administrative Assistant I - Biology & STEM Center

Bradley University; Peoria (IL); On-site; USD 17,000 - 24,000; Full time

Job summary

Bradley University in Peoria, IL seeks an Administrative Assistant I to support the Biology and STEM Center and the LAS Dean’s Office. You will assist students, monitor budgets, manage supplies, and coordinate communications and travel for faculty and labs.

The ideal candidate has at least three years of office experience, strong Word/Excel skills, and good proofreading abilities. You will handle multiple tasks with deadlines in a dynamic academic environment.

Qualifications

• Three years of office experience.
• Ability to interact and communicate with students, parents, and staff.
• Proficient in word processing, spreadsheets (Excel) and mail merge.
• Knowledge of basic accounting procedures.
• Editing and proofreading skills.
• Ability to manage multiple tasks and deadlines.

Responsibilities

• Assist undergraduate and graduate students.
• Coordinate with department chair, program director and graduate coordinator.
• Monitor budgetary accounts.
• Maintain inventory of supplies and labs.
• Coordinate telephone communications and handle visitors.
• Sort and distribute mail.
• Prepare correspondence, reports, syllabi, and materials for classes and STEM Center activities.
• Arrange travel and compile course materials.

Skills

Office experience

Communication

Word processing

Excel

Database management

Tools

Word processing software

Excel

Mail merge

Job description

Administrative Assistant I - Biology & STEM Center

LAS Dean Full Time-Hourly Peoria, IL, US

Department: College of Liberal Arts & Sciences (Biology & STEM Center)

Reports To: LAS Administrative Supervisor

Pay Rate: $15.00

Summary:

Provide administrative support for the Department of Biology and the STEM Center.

Characteristic Duties and Responsibilities (include but are not limited to):

• Assist undergraduate and graduate students.
• Work closely with department chai, program director and graduate coordinator.
• Monitor budgetary accounts.
• Maintain inventory of supplies work with faculty on supply orders for labs - research and teaching labs.
• Coordinate and receive telephone communications, students, parents and visitors.
• Sort and distribute mail.
• Prepare, type and duplicate correspondence, reports, exams, syllabi, manuscripts, handouts and materials for classes and STEM Center activities.
• Compile book orders.
• Maintain student files and records.
• Compile information and materials for advisors.
• Assist students with class registration, change of major, transfer work, course change, cancellation and addition forms.
• Enter students with registration, reserve and wait lists.
• Compile and tabulate students course evaluations.
• Arrange travel.
• Perform other related duties as assigned.

Position Qualifications:

• Three years of office experience that demonstrates ability to work independently.
• Effectively interact and communicate in person, via email and telephone with students, parents, University personnel and external constituents.
• Proficient in word processing programs, spreadsheets (Excel) and database management applications including mail merge procedures.
• Knowledge of basic accounting procedures.
• Ability to compose correspondence.
• Editing and proofreading skills.
• Ability to use sound judgment to make decisions.
• Perform detailed job tasks with accuracy.
• Ability to show respect and sensitivity for cultural differences.
• Ability to work with sensitive information.
• Handle multi-step processes. coordinate/manage multiple projects and tasks simultaneously and on deadline.

Mental/Physical Requirements

Selected candidates must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

Employment with Bradley University is contingent upon the satisfactory completion of a criminal background check.

Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 5,000 undergraduate and graduate students’ opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.

Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: www.bradley.edu/offices/business/human-resources/benefits .

Bradley University is an Affir**mative** Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.