Administrative Assistant I (Bilingual/ Spanish Preferred)

Saint Mary's Community Services; Stockton (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Vision Insurance

Paid time off

Job summary

Saint Mary’s Community Services in Stockton, CA seeks an Office/Administrative Coordinator to support its Administration Office. The role ensures a professional, welcoming environment and serves as a resource for routine office needs.

The position involves mail handling, package delivery, inventory, calendar coordination, visitor reception, and occasional errands. Strong organizational and communication skills are essential.

Qualifications

• Highschool diploma or equivalent is required.
• 1–2 years of administrative, office, or customer service experience preferred.
• Previous experience in a professional office environment preferred.
• Experience using Microsoft Office and common office equipment preferred.

Responsibilities

• Assist with daily office operations and routine administrative needs.
• Receive, sort, and distribute mail and packages; monitor supplies.
• Maintain organized shared office spaces and informational materials.
• Assist with calendars and routine meeting logistics.
• Welcome visitors and direct them to the appropriate department.
• Provide backup phone coverage when needed; coordinate general tasks.
• May occasionally drive to pick up supplies or run errands.

Skills

Organizational skills

Time management

Verbal and written communication

Customer service

Interpersonal skills

Teamwork

Attention to detail

Education

Highschool diploma or equivalent

Tools

Microsoft Office

Office equipment

Job description

POSITION SUMMARY:

The Office/Administrative Coordinator supports the day-to-day functioning of theSt Mary’s Community Services (SMCS)Administration Officeand provides reliable administrative support to staff. This position helpsmaintainan organized, professional, and welcoming office environment while serving as a resource for routine office needs.

Why St. Mary’s Community Services?

• Mission-Driven Leadership – Be at the heart of an organization dedicated to serving the mostvulnerable.
• Strategic Influence – Shape policies and initiatives that uplift lives and drive systemic change.
• Collaborative Environment – Work alongside a passionate team, community partners, anddedicated stakeholders.
• Sustainable Impact – Lead an organization committed to long-term solutions for housing,healthcare, and social support.

Key Responsibilities

Office Operations

• Assistwith daily office operations and routine administrative needs.
• Receive, sort, and distribute incoming and outgoing mail.
• Receive and distribute packages, deliveries, and other materials.
• Monitor and restock office supplies, including paper, toner, and commonly used materials.
• Maintain organized and professional shared office and kitchen areas.
• Maintain flyers, forms, and informational materials throughout the office.
• Assistwith campus signage and informational displays.
• Maintain working knowledge of office equipment andassistwith basic use and troubleshooting.

Administrative Support

• Serve as a resource for staff with routine office questions and direct employees to theappropriate departmentor individual when needed.
• Distribute organization-wide materials and staff communications assigned.
• Assistdepartments with general administrative needs that are organization-wide or do not fall under a specific department.
• Assistwithmaintainingagency calendars and coordinating routine meetinglogisticsasassigned.

Meeting & Office Space Support

• Maintain meeting rooms and ensure they are available and ready for use.
• Welcome and direct visitors, vendors, contractors, donors, stakeholders, and other guests.

Communication

• Provide backup phone coverage when needed; primary phone responsibilities remain with the appropriate department.

Other

• May occasionally drive to pick up supplies, transport documents, or complete other organizational errands.
• Perform other duties as assigned.

Physical & Mental Requirements

Mobility: Frequent walking and standing for extended periods; frequent pushing, pulling, bending, squatting, climbing, and operation of power equipment.

Lifting: Frequent lifting up to 15 lbs.; occasional lifting of 5–50 lbs.

Visual: Constant use of close and distance vision for reading, repairs, and equipment operation; moderate hand-eye coordination; occasional depth perception and peripheral vision.

Hearing/Talking: Frequent ability to hear and communicate clearly in person and via phone or radio.

Emotional/Psychological: Ability to maintain focus, make decisions, and interact with the public; occasional exposure to emotionally challenging situations related to trauma, grief, or loss.

Environmental: Frequent indoor work.

What You Bring:

Education & Experience

• Highschool diploma or equivalent
• 1–2 years of administrative, office, customer service, or related experience preferred.
• Previousexperience working in a professional office environment preferred.
• Experience using Microsoft Office and common office equipment preferred.

Knowledge, Skills and Abilities

• Knowledge of general office procedures and administrative practices.
• Strong organizational and time-management skills.
• Ability to prioritize and manage multiple tasks effectively.
• Strong verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Ability to communicate professionally with staff, visitors, vendors, and community members.
• Ability to use Microsoft Office programs and standard office equipment.
• Ability to work independently and as part of a team.
• Strong attention to detail and ability tomaintainaccurateand organized records.
• Ability to exercise good judgment,maintainconfidentiality, and adapt to changing priorities.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision Insurance
• Paid time off

SMCS is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace that values and respects all individuals. Employment decisions are based on merit, qualifications, and business needs, without regard to race, color, religion, creed, national origin, ancestry, age, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by applicable federal, state, or local laws.