ADMINISTRATIVE ASSISTANT I - 70036899

State of Florida; Orlando (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Health insurance

Dental and vision insurance

Life insurance

Retirement plans

Tuition-Free college courses

Deferred retirement options

Job summary

The Florida Department of Corrections, Region 3 Office in the Maintenance Department, seeks an Administrative Assistant I to perform office support for staff, handle documents, schedules, and communications. Responsibilities include creating and revising documents, reviewing grammar, assisting with personnel tasks, processing purchasing cards, organizing files, and managing calendars and travel.

This on-site role in Orlando requires at least two years of office experience and proficiency with

Qualifications

• At least two (2) years of similar work experience in office support/clerical.
• At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience

Responsibilities

• Operates computer equipment to create and revise documents, including technical correspondence, reports, contracts, and project budgets.
• Reviews and corrects word processing and spreadsheet documents for grammar, spelling, and form, and merges portions of documents as needed.
• Assists with personnel activities, including maintaining performance standards and position descriptions, reviewing job applicants, and handling higher-level personnel items.
• Performs support tasks such as processing Purchasing Card transactions, organizing and maintaining filing systems, sorting mail, and serving as a telephone receptionist.
• Manages calendars, travel arrangements, and meeting schedules for staff, and participates in departmental training to enhance skills.

Skills

Microsoft Office

Administrative support

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:883411

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT I - 70036899

This open competitive advertisement is for a Career Service position located at the Region 3 Office in the Maintenance Department.

The mission of Facilities Management and Building Construction at the Florida Department of Corrections is to provide a safe, secure, and efficient environment for staff, inmates, and visitors. This is achieved through the effective management, maintenance, and construction of correctional facilities, ensuring they meet all regulatory standards and support the department's overall mission of public safety and rehabilitation.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

This working position is responsible for the maintenance, repair, and installation of all types of electronic systems and devices including but not limited to, electronic perimeter security systems, internal electronic security systems, electronic and electrical locking control systems, CCTV systems, communications systems, and associated systems and components utilized in the operation of a correctional facility.

• Operates computer equipment to crate and revise various documents, including technical correspondence, reports, contracts, and project budgets for the Supervising Construction Projects Administrator and other staff.
• Reviews and corrects word processing and spreadsheet documents for grammar, spelling, and form, and merges portions of documents as needed.
• Assists with personnel activities, including maintaining performance standards and position descriptions, reviewing job applicants, and handling higher-level personnel items such as discipline and worker’s compensation.
• Performs support tasks such as processing Purchasing Card transactions, organizing and maintaining filing systems, sorting mail, and serving as a telephone receptionist.
• Manages calendars, travel arrangements, and meeting schedules for the Assistant Bureau Chief of Maintenance and Repairs and other staff, and participates in departmental training to enhance skills.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

• At least two (2) years of similar work experience in office support/clerical.
• At least two (2) years of Microsoft Office (Word, Excel, Outlook) experience

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: ORLANDO, FL, US, 32818 ORLANDO, FL, US, 32805 ORLANDO, FL, US, 32814 ORLANDO, FL, US, 32822 ORLANDO, FL, US, 32812 ORLANDO, FL, US, 32807 ORLANDO, FL, US, 32819 ORLANDO, FL, US, 32801 ORLANDO, FL, US, 32825 ORLANDO, FL, US, 32827 ORLANDO, FL, US, 32810 ORLANDO, FL, US, 32826 ORLANDO, FL, US, 32803 ORLANDO, FL, US, 32808 ORLANDO, FL, US, 32833 ORLANDO, FL, US, 32809 ORLANDO, FL, US, 32806 ORLANDO, FL, US, 32804 ORLANDO, FL, US, 32821 ORLANDO, FL, US, 32824 ORLANDO, FL, US, 32811 ORLANDO, FL, US, 32835 ORLANDO, FL, US, 32831

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.