ADMINISTRATIVE ASSISTANT III

State of Florida; Florida; On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Paid vacation, sick leave, and holydys

Comprehensive health insurance

Dental, Vision, Life, Disability and S

Tuition-Free college courses

Retirement Plans with Florida RETIRE

DROP (Deferred Retirement Option)

Deferred Compensation

FRS post-retirement reemployment

Credit for veterans' preference

Job summary

State of Florida is seeking an Administrative Assistant III to provide high-level executive support to the Regional Director in the Alachua area. The role emphasizes confidentiality, organization, and professional communication within the Department of Corrections.

You will manage schedules, handle correspondence, and support audits and HR processes. The position is not remote and requires reporting to a Florida office.

Qualifications

• High School Diploma or equivalent is required.
• Three years of clerical or criminal justice program experience preferred.

Responsibilities

• Serve as personal assistant and liaison to the Regional Director with complex secretarial duties.
• Manage office communications, prepare correspondence, and relay staff procedures and concerns.
• Maintain file organization and coordinate appointments, travel, and conference space.
• Support audits, staff training, and program communications across the region.
• Assist with HR processes, equipment inventory, and paperwork routing.

Skills

Administrative support

Secretarial duties

Communication

Scheduling

Travel coordination

Education

High School diploma or equivalent

Tools

Office automation tools

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882463

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT III

ADVERTISING TITLE: ADMINISTRATIVE ASSISTANT III

This internal advertisement is for a Career Service position located at Region II Community Correction Alachua.

The Administrative Assistant III position at the Florida Department of Corrections provides exceptional administrative support to the Regional Director and our department, ensuring the smooth and efficient operation of our office. We are dedicated to maintaining the highest standards of professionalism, organization, and communication.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Serve as personal assistant and liaison to the Regional Director, performing complex secretarial, administrative, and managerial duties while maintaining positive organizational relationships and protocol.
• Manage office communications by preparing correspondence, handling mail and calls, and keeping staff informed of procedures, quality, and concerns from the Regional Director and Department Secretary.
• Maintain efficient office operations through comprehensive file management, use of office automation tools, and coordination of appointments, travel, and conference space.
• Support departmental functions by researching and preparing reports, assisting with ACA audits, and informing staff on procedures, programs, and policies through various communication methods.
• Provide additional support by assisting with HR processes, equipment inventory, property liaison duties, routing paperwork, and helping the Region 2 Helpdesk with operational issues and staff training.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIRED QUALIFICATIONS:

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• High School Diploma or its equivalent.
• Three (3) years of clerical or criminal justice program experience.

PREFERRED QUALIFICATIONS:

• Vocational/technical training in law enforcement, data processing, or secretarial science.
• College coursework from an accredited Institution can substitute for the required experience at the rate of 30 semester, 45 quarter or 720 classroom hours for each year of the required experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT:

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY:

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: ALACHUA, FL, US, 32615 ALACHUA, FL, US, 32315

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.