ADMINISTRATIVE ASSISTANT I - 55007826

Florida Department of Transportation; Miami, Northern (FL, KY); Ibrido; USD 44.000 - 57.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Dental, vision and other insurances

State retirement benefits

Paid holidays and vacation

Descrizione del lavoro

Florida Department of Transportation in Miami, FL seeks an Administrative Assistant I to support the District Six operations. The role involves coordinating personnel actions, maintaining records, processing purchases, and assisting with travel and budget activities.

The successful candidate will handle administrative tasks, scheduling, and committee coordination, contributing to a compliant and efficient district office environment.

Competenze

• Two years of administrative or clerical experience.
• Associate degree may substitute for experience.
• Strong written and verbal communication.

Mansioni

• Assist in managing administrative functions of the Districtwide Bridge Inspection Section.
• Plan, coordinate, and organize work assignments and projects.
• Process personnel actions including recruitment, selection, classification, and evaluations.
• Maintain file systems, correspondence, meeting minutes, and related documents.
• Coordinate purchases, transfers, and surplus of equipment; ensure procedures.
• Prepare travel documents and reimbursements; assist with budget reporting.
• Support inventory processes and special events committees.

Conoscenze

Written communication

Verbal communication

Rule interpretation

Formazione

Associate degree

Strumenti

Works

Descrizione del lavoro

Select how often (in days) to receive an alert:

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884945

Agency: Department of Transportation

Working Title: ADMINISTRATIVE ASSISTANT I - 55007826

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

HIRING SALARY RANGE: $1,692.25 - $2,189.97 /biweekly range / $43,998.56 - $56,939.32 /annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

This position will support the Districtwide Bridge Inspection Section by managing key administrative functions, coordinating personnel actions, organizing work assignments, and maintaining essential records. It will ensure compliance with departmental procedures through accurate processing of financial documents, purchases, and travel. It will also facilitate meetings, assist staff with policy guidance, support inventory requirements, and contribute to agency initiatives through committee participation and administrative coordination.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

District Six / District Operations
1000 NW 111th Ave
Miami, FL 33172

Annual Salary Range:

$43,998.56 - $56,939.32

A Competitive Area Differential (CAD) additive in the amount of $1,976.00 will be added to the annual salary.

Your Specific Responsibilities:

Assists in managing the overall administrative functions of the Districtwide Bridge Inspection Section. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.

Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Works according to procedure. Prepares and processes financial paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges. Assists with tracking and reporting operating budget expenditures and encumbrances.

Coordinates, schedules and sets up conferences and meetings for the Office/Section. Prepares travel documents and travel reimbursements. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies, procedures.

Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements.

Provides support in the annual inventory process by locating and scanning assigned property and equipment.

Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• administrative principles and practices.
• office procedures and practices.
• the principles and techniques of effective communication.

Skills in:

• written and verbal communication.
• reading, interpreting, communicating applicable rules, regulations, policies and procedures.

Ability to:

• collect data relating to administrative functions such as human resources, purchasing or report writing.
• prepare correspondence and administrative reports.
• understand and apply applicable rules, regulations, policies and procedures.
• work independently.
• plan, organize and coordinate work assignments.
• establish and maintain effective working relationships with others.

Other Job-Related Requirements:

• During a declared emergency event, the incumbent will be required to assist the District as needed.

Minimum Qualifications:

• Two years of administrative or clerical experience. An associate's degree from an accredited college or university can substitute for the required experience.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, provide a letter of Registration Exemption from the SSS, or provide other documentation as proof of an exemption.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff

the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.